Executive Assistant to CEO and Mayor

5 days ago

Adelaide, South Australia City of Holdfast Bay Full time $90,000 - $120,000 per year

If you are an experienced Executive Assistant with strong organisational and communication skills, we encourage you to apply

The Executive Assistant to the CEO and Mayor will:

  • Provide high-level executive, administrative, and organisational support to both offices.
  • Manage complex diaries, schedule appointments, and coordinate travel and event commitments.
  • Draft, format, and prepare correspondence, briefings, agendas, and reports with accuracy and attention to detail.
  • Support the organisation and delivery of corporate and civic events, including staff meetings, Town Hall sessions, and community functions.
  • Prepare meeting agendas, take clear and accurate minutes, and ensure follow-up actions are completed.
  • Process financial documentation such as purchase orders and invoices in line with governance requirements.
  • Act as the first point of contact for the CEO and Mayor, liaising with elected members, staff, government representatives, and the community.

About You

This role requires a professional with strong organisational skills and a track record of supporting senior executives in complex environments. The successful candidate will bring:

  • Proven experience as an Executive Assistant or in a comparable role, ideally within government or a similarly structured organisation.
  • High-level written and verbal communication skills, with the ability to prepare professional documentation and correspondence.
  • Strong judgement and discretion in managing confidential information.
  • The ability to manage competing priorities with accuracy and efficiency.
  • Strong interpersonal skills to liaise effectively with a wide range of stakeholders, including elected members, government representatives, and community members.
  • Proficiency with Microsoft Office and corporate systems, with experience in records management and financial administration.

Applications close at 9am on 8 September 2025

Enquiries to Roxanne Steventon, Executive Officer

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