Admin Manager

3 days ago

West Ryde, New South Wales, Australia West Ryde Physiotherapy Full time $60,000 - $90,000 per year
  • Are you a super organised admin manager looking for your next career move?
  • Do you love coordinating people, clients, systems and tech?
  • Looking for a fun, collaborative team environment where you'll be appreciated?

About Us

At West Ryde Physiotherapy you will quickly feel like you belong and you'll join a team who are truly committed to both their team and their clients.

We are a well-established clinic in the Sydney Ryde area, having served our community for many decades in the field of musculo-skeletal injuries, women's health, lymphoedema therapy and cancer rehabilitation.

We like to have fun in our day to day work and work as a truly collaborative team where we support each other to reach our full professional and personal potential while delivering an exceptional service for patients and referrers

About This Role

You will act as the "glue" of clinic operations: ensuring smooth patient flow, professional front desk service, accurate admin processes, and supportive leadership for the admin team.

The Senior Admin-Manager takes ownership of daily operations and supports business growth.

Specifically you'll:

  • Manage the admin team, including rostering their shifts, allocating workload and supervising them on a day to day basis
  • Coordinate the daily schedules of our therapist team, including patient appointments, allocating time for break and managing last minute scheduling changes
  • Managing all team member holiday schedule in a proactive way that supports both the business and the individuals
  • Organise, oversee and improve clinic flow including patient feedback, referral processes, team systems, communication processes to support the clinic to grow
  • Support our strong culture and values in your everyday interactions with everyone internally and externally

About you

While it's beneficial to have worked in a Medical or Allied Health Practice or Clinic before, this is not essential as long as you have a genuine interest in health and align with our values to improve the lives of our patients.

With your administrative experience and tech/systems skills you'll love our friendly environment that will enable your strong organisation and coordination skills to absolutely shine

You're also a natural communicator who finds it easy to build rapport and relationships.

You are looking to work closely with the Owner/Director of the business and be in a role that makes a real impact and where your contribution is valued.

What's In It For You

You will never be bored in our busy clinic in this very broad role and we have a bunch of new initiatives and projects you can get involved in when you are ready

This is a long term job opportunity where you'll be appreciated, supported and valued by the owner and the team.  You'll be given the support you need to understand the business and then you'll be encouraged to work autonomously and take responsibility and shine

Performance-based progression: potential to expand role into Operations Manager with salary adjustments after 12 months.

Next Steps

If you've read this far and this feels like it could be the next career move for you, we'd love you to apply now attaching a cover letter addressing these 5 questions below:

  1. Tell us about your previous business management and admin experience and why it's perfect fit for this role in a busy physio clinic
  2. What parts of this role stood out to you and why?
  3. This is a part time role 25hours, 5 days a week. Tell us how this fits into your life/other commitments?
  4. What is your current salary, notice period and availability to start?
  5. Anything else you'd like us to know?

  • Admin / Customer Service

    1 day ago

    West Ryde, New South Wales, Australia Adnohr Marketing Pty Ltd Full time $60,000 - $80,000 per year

    Adnohr Marketing is a well established wholesale business supplying Pharmacies, Hairdressers & Beauticians with the STUDEX brand of ear piercing & fashion jewellery plus giftware & general merchandise to Newsagents etc for the past 40 years.We are looking for a well presented, motivated & confident person to work Monday to Friday in our West Ryde office.The...

  • Creative Admin

    7 days ago

    Lane Cove West, New South Wales, Australia Blueprint Partners PTY LTD Full time $63 - $85 per year

    Location: Sydney, NSW (Hybrid)Type: Part-Time | 3-4 Days a Week (Negotiable)For:Blueprint Partners Pty Ltd&Joyful Care Co Pty LtdSomething Big Is About to Launch...Two powerhouse brands — one in business innovation, the other in community care are searching fortheperson who can keep both worlds spinning.This isn't your ordinary admin gig. It's a...

  • Supply Chain Admin

    2 weeks ago

    North Ryde, New South Wales, Australia Downer Group Full time $90,000 - $120,000 per year

    Supply Chain AdministratorLocation: North RydeBusiness Unit: Infrastructure – Supply ChainReports to: Planning & Inventory ManagerThe OpportunityWe are seeking an experienced Supply Chain Administrator to join our Infrastructure Supply Chain team. Reporting to the Planning & Inventory Manager, this role plays a vital part in supporting construction...

  • Supply Chain Admin

    2 weeks ago

    North Ryde, New South Wales, Australia Downer EDI Limited Full time $90,000 - $120,000 per year

    Support critical construction projects with strong administrative, supplier liaison and reporting skills. Competitive benefits, supportive team culture, and opportunities for career growth with a Tier 1 ASX listed company.Supply Chain Administrator Location: North RydeBusiness Unit: Infrastructure - Supply ChainReports to: Planning & Inventory Manager The...

  • Service manager

    2 weeks ago

    West Gosford, New South Wales, Australia All Passive Services Full time $60,000 - $90,000 per year

    Job Opportunity: Office allrounderCommencement: October 2025We are seeking a motivated and detail-oriented individual to join our small, rapidly growing team. As an integral member of our business, you will play a key role in supporting the smooth day-to-day operations and ensuring high-quality service for our customers.Key Responsibilities:Follow up on...

  • Casual Receptionist

    7 days ago

    Waratah West, New South Wales, Australia Private Advertiser Full time $45,000 - $60,000 per year

    We are seeking a medical receptionist with exceptional customer service skills to join our busy podiatry practice located in the Newcastle area, close to the university.This is a casual position offering 12 hours per week (Tuesdays and Thursdays Any applicant mustalso be flexible to help cover holidays/sick days for admin colleagues on other weekdays.Daily...

  • Administration Assistant

    1 week ago

    North Ryde, New South Wales, Australia Spectrum Healthcare Full time $60,000 - $90,000 per year

    Join Our Friendly and Professional Team at Spectrum HealthcarePosition: Administration Assistant / Receptionist (2 Roles Available)Location: North Ryde, NSWType: Part-time or Casual (afternoon/evening availability required)Are you a people-person with a passion for healthcare and excellent organisational skills? Spectrum Healthcare is seeking two dynamic...

  • Receptionist

    7 days ago

    North Ryde, New South Wales, Australia SunDoctors Full time $45,000 - $60,000 per year

    About UsSunDoctors is at the forefront of skin cancer diagnosis and treatment in Australia. With a passionate team and our own specialised pathology lab, we're proud to be the fastest-growing network of skin cancer clinics in the country. Join a company that genuinely cares for its patients and its people.Why Choose SunDoctors?Be part of Australia's largest...

  • Occupational Therapist

    7 days ago

    Lane Cove West, New South Wales, Australia OT Kids Academy Full time $70,000 - $80,000 per year

    New Graduate Paediatric Occupational TherapistIMMENSE PROFESSIONAL DEVELOPMENT AND MENTORSHIPAre you an Occupational Therapist seeking a career in paediatrics? Are you looking for a supportive team, with a clear mentoring program and a sophisticated, modern, bright workplace?If you are passionate about paediatrics, consider yourself a life-long learner, and...

  • Speech Pathologist

    1 day ago

    North Ryde, New South Wales, Australia Kairos Speech Therapy and Learning Full time $80,000 - $120,000 per year

    Are you a speech pathologist feeling burnt out? Maybe it's your caseload or your work environment.Have you been hesitant to look for a new workplace because you're worried the next one might be the same ... or dare we say, worse?Lois (the Director) is proud of building a team that loves what they do and builds each other up. We are a small team of speech...