Business Unit Coordinator

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
Gilead Sciences is a research-based biopharmaceutical company that discovers, develops, and commercialises innovative medicines in areas of unmet medical need. With each new drug discovery and investigational candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead's therapeutic areas of focus include liver diseases, infectious diseases, inflammatory diseases and cancer.

Reporting to the Senior Business Unit Director, HIV, this is a critical role.  The Business Unit Coordinator is accountable for a diverse range of planned and ad hoc tasks and projects. A focus of the role is value-add project-based activity across the HIV Business unit.

Financial & Operational Responsibility

• OPEX Management across the HIV Business Unit. Work closely with functional leaders and finance dept to ensure OPEX is in line with budget.
• Manage financial requirements including accruals, invoices, supplier set up, purchase order management.
• Operations. Support other team members with troubleshooting (but not routine administration) of financial tasks as required.
• Facilitate weekly WIP meetings, capture actions and follow up with communication of actions/accountability.
• Contract management aligned with Gilead processes and systems.

Events Management

• Coordinate large events for the directorate e.g. training/team building, including budget management, location sourcing, liaising with vendors, planning, organising, speaker liaison and implementation of activities.

Onboarding

• Work with HR Operations, HR, IT and L&D to support the successful onboarding of new team members, ensures IT equipment, relevant orientation meetings and all new hire materials are arranged for the employees first day at Gilead

Continuous Improvement

• Maintain the HIV Business Unit meetings and events calendar and share appropriately with the broader business unit. Identify potential issues and opportunities and work with HIV Business Unit leadership to resolve.
• Work with the HIV Business Unit leadership team to continuously improve process and ways of working including budget planning/management, best practice sharing forums, onboarding, systems/process training.
• Share best practice, process improvement, and explore efficiencies in the broader affiliate.

Integrity

• Understand and adhere to business conduct and industry regulatory requirements in all activities

Knowledge, Experience, Competencies And Skills

• Bachelor's Degree in Business, Science, or Finance preferable. Project Management and/or Process Improvement qualifications highly regarded.
• Experience within the pharmaceutical industry is highly regarded. The ideal candidate would have a working knowledge of pharmaceutical/biotech operations, preferably in a commercial capacity.
• Must have specific, working knowledge of processes related to budget tracking, invoicing and purchase orders, contract administration, and vendor relations.
• The position requires an individual who can apply logic and problem-solving skills under pressure, who is adaptable to change, and who can be successful working independently as well as within the context of a team.
• Candidate must possess solid organisational skills, excellent written and oral communication skills, attention to detail, high-level customer service skills, positive attitude and the intelligence and resourcefulness to get the job done.
• Candidate must have a professional demeanour that can represent Gilead's core values of integrity, excellence, teamwork & accountability, internally and externally.
• Works independently; typically work is reviewed infrequently and only for soundness of judgment and overall adequacy and accuracy
• Computer Skills: Basic PC skills (Windows, Excel, Word, PowerPoint.). Experience with electronic document management systems.

Gilead Core Values

• Integrity (always doing the right thing)
• Teamwork (collaborating in good faith)
• Excellence (working at a high level of commitment and capability)
• Accountability (taking personal responsibility)
• Inclusion (encouraging diversity

For Current Gilead Employees And Contractors
Please apply via the Internal Career Opportunities portal in Workday.