Project Analyst

About the Role

This is a Full time - Fixed term role (12 Months)

The Project Analyst in the Information and Reporting Unit is responsible for:

• Capturing, updating and reporting all physical land and building asset information in the IAR Asset Management System
• Providing information, research, advice, consultancy services and providing guidance and support to team members
• Analysing and assessing issues, identifying and recommending options through the application of appropriate research techniques and methodologies
• Implementing and maintaining data analytics, best practices and workflow efficiencies
• Contributing to the preparation of the team's core documents including the Business Plan, Risk Register, Stakeholder Engagement Plan and other bulletins and dashboards
• Providing data-analysis to inform a range of documentation (including reports, briefing notes, project proposals, correspondence and submissions for a range of stakeholders
• Identifying and proposing solutions to issues that arise and support the delivery of outcomes in a timely and effective manner.
• Providing technical expertise, analysis and reporting services in relation to asset data requirements, data collection methodologies, and data management projects and systems.

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.

Attributes

• The ideal candidate will have be proficient in Advancel Excel, SQL server, Access, Excel, SPSS, SAS and automating is essential.
• Knowledge and proficiency in the use of spatial/GIS tools such as AUTOCAD or Revit , Advanced Mapinfo and Map Basic and being familiar with working with spatial data and formats would be desirable

Desirable Qualifications and Experience

Desirable: Tertiary qualifications in Mathematics, Statistics, Architecture, Planning, Building, Geospatial Information, Construction, Statistics or a related field is essential

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Victorian School Building Authority

The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.

About the Division

The Strategy and Planning Division is responsible for the VSBA's operating framework, investment strategy, policy setting, asset information management, budget strategy and coordination, along with the delivery of specific school strategies, costings, allocate resources for growth, maintenance, and projects through school application- based programs. The Division also plans and co-ordinates delivery of new early childhood facilities and support for the wider early childhood sector to build, improve and upgrade infrastructure through a number of grants programs, including programs which provide funding to make kindergartens for inclusive for children of all abilities.

The Asset Planning Branch designs and delivers school-level infrastructure strategies, manages a number of school application-based and maintenance funding programs, allocates relocatable buildings to address enrolment growth in existing schools, conducts cost analysis of potential school infrastructure projects, and maintains our asset data and management system for school buildings.

The Information and Reporting Unit (IRU) forms part of the Strategy & Planning Division of VSBA. The unit is responsible for maintaining the asset data in the asset management system for all Victorian government schools. This involves inputting all land and building data (usually received as architectural drawings) from over 1,800 school campus sites in an asset portfolio of approximately $20 billion.

IRU provides a range of reports to support core functions of the VSBA, including providing:

• Building data for planning and delivering capital works projects for schools
• Capacity data for investment modelling for the annual state budget process
• Room level data for school cleaning management
• Innovative visual and pictorial representation of data for various audiences.
• Student Resource package reporting related to funding

In addition, IRU plays a pivotal role in the calculation of school maintenance funding. We also work closely with principals to provide them with information to support the effective management and maintenance of their assets.

IRU advises on complex data management issues and system migration and provides technical leadership and best practice processes and policies to comply with the Victorian Data Quality Standards.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at

For further information pertaining to the role, please contact Christina Inbakaran, Manager, Information and Reporting Unit via T: or M:

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Thursday 11 September 2025