Conference & Events Planning Executive

Conference & Events Planning Executive

Melbourne, VIC

ABOUT US

Melbourne Park is an iconic, multi-venue, world-renowned precinct that delivers hundreds of diverse sport, entertainment, and community events each year, including one of only four tennis Grand Slams in the world - the Australian Open. Our venues include Rod Laver Arena, John Cain Arena, Margaret Court Arena, AAMI Park, and CENTREPIECE. We pride ourselves on delivering exceptional experiences for every guest and client, every time - whether it's a global sporting event, major concert, or world-class conference.

ABOUT THE JOB

We are seeking an enthusiastic and organised
Conference & Events Planning Executive
to join our dynamic team.

Reporting to the Conference & Events Planning Manager, this role is responsible for the end-to-end planning and coordination of conferences and events across all Melbourne Park venues. You will work closely with clients, internal teams, and external partners to deliver seamless, memorable events that exceed expectations and meet financial targets.

As a key member of the Conference & Events team, you will ensure every detail is meticulously managed - from sales handover to event day - driving operational excellence and exceptional customer experiences.

KEY RESPONSIBILITIES

• Plan and execute conferences and events across the precinct from initial handover to post-event review.
• Manage the end-to-end event planning process, ensuring accuracy in data input, financial management, and communication across stakeholders.
• Work closely with clients to understand their needs, upsell services, and deliver tailored solutions that exceed expectations.
• Collaborate with internal teams and partners to ensure seamless event delivery.
• Champion Melbourne Park's brand values and behaviours in all interactions, representing Melbourne Park professionally at meetings and industry events.
• Manage all financial and administrative elements of event planning, including invoicing, payment tracking, and system data entry using Ungerboeck (USI).
• Support the continuous improvement of event processes and contribute ideas to enhance client satisfaction and business growth.

ABOUT YOU

You are a detail-oriented event professional with a passion for delivering exceptional client experiences. You thrive in a fast-paced environment, are skilled at managing multiple priorities, and love bringing events to life through strong stakeholder relationships and flawless planning.

You have

• Proven experience in event planning or operations within a large conference or events venue.
• Excellent organisational, communication, and time management skills.
• Strong relationship management and negotiation skills, with the ability to influence and engage diverse stakeholders.
• A solid understanding of customer needs and the ability to tailor solutions to achieve outstanding outcomes.
• Experience using event management software, ideally Ungerboeck (USI/EBMS).
• A positive, proactive attitude and a drive for results and continuous improvement.
• The ability to collaborate effectively across multiple departments and deliver under pressure.

Desirable

• Tertiary qualification in Event Management, Business, or a related field.
• 5+ years' experience in the events industry.
• Experience working with external catering partners and event operations teams.

WHAT WE OFFER

To deliver world-class events with world-class customer experiences - for every person, every event, every time - we believe in fostering working environments that support our staff to thrive both personally and professionally.

If you want your next professional experience to help you master new skills, build meaningful relationships, and contribute to unforgettable events on a 42-hectare precinct in the heart of Melbourne, apply now - we can't wait to meet you

• Ongoing Learning & Development opportunities
• Hybrid working arrangements to help you balance work and home responsibilities
• Leadership coaching and development available for all team leaders
• Generous paid Family & Carers leave scheme, including a staggered return to work plan and check-in days
• Free 24/7 safety, wellbeing & medical support for employees and families through our holistic care platform, Sonder
• Staff discounts at onsite cafe
• Access to free event tickets through team member ticketing programs, Tickets 2 U and Mystery Guest
• Free onsite parking
• Ongoing cultural awareness and inclusion education

APPLICATIONS CLOSE - Monday, 1st December 2025

You will receive an update on your application, whether you are successful or unsuccessful, via phone or email.

Melbourne Park is an equal opportunity employer, and we want to ensure everyone can apply for this role. If you require any reasonable adjustments in order to participate in the recruitment process and/or to perform the essential functions of this role, you can contact the team at

. There will also be opportunities to discuss adjustments during the phone screen & interview process if shortlisted
.

Please note successful applicants will be required to undertake a pre-employment screening. This includes, but is not limited to, a National Police Check and Working with Children Check. Melbourne Park may withdraw an employment offer in the event of an unsatisfactory screening result.

Please note Melbourne Park operates a direct sourcing model, so we ask that agencies do not get in touch regarding this vacancy.

Melbourne Park values the privacy of every individual's personal information and is committed to protecting personal information. Your personal information is handled in accordance with the Privacy and Data Protection Act 2014 (Vic).

For more information, please visit our careers page:

For all enquiries regarding this role, contact

. While we truly value your interest in our opportunities, please note that our recruiters may not be able to respond to individual LinkedIn messages.