Scheduler

Company :

About the Role

Are you a detail-oriented professional who enjoys turning plans into action and keeping projects on track? Hastings Deering is seeking an experienced Scheduler to join our Services Support Team, supporting both internal and external projects. In this permanent, full-time Monday to Friday role, you'll be responsible for creating and maintaining detailed execution schedules in close coordination with Project Owners, Supervisors, and key stakeholders across the business.

You'll play a key role in aligning project activities with available capacity, ensuring schedules are realistic, risks are identified early, and progress is accurately tracked. In addition to supporting individual project delivery, you'll also contribute to broader scheduling initiatives aimed at standardising best-practice scheduling processes across Hastings Deering, helping drive consistency, efficiency, and transparency across all workstreams.

What You'll Deliver On:

• Collaborate with Project Owners/ Supervisor and key stakeholders to validate project requirements and align on clear objectives.
• Develop and maintain detailed project schedules and plans using appropriate project management methodologies.
•  Translate strategic goals into actionable plans, ensuring timely execution and alignment with project milestones.
•  Build and manage forward-looking schedules, publish regular updates, and monitor progress to keep projects on track.
•  Facilitate proactive planning sessions to maintain alignment and drive effective communication across teams.
•  Monitor project performance alongside Project Owners/Supervisor/Key Stakeholders, forecast completion timelines, identify schedule variances, and recommend recovery strategies where needed.
• Collaborate effectively over Microsoft Teams to coordinate schedule updates with regional and international branches
• Support planning activities at different sites as required, including occasional travel
• Compare actual progress against baseline schedules and contribute to the development of corrective actions.
• Track actual effort versus planned effort, providing clear and concise performance reporting.
•  Drive continuous improvement by identifying efficiency opportunities and engaging stakeholders in solution-focused conversations.
• Ensure deliverables align with deadlines, escalating risks or roadblocks early to avoid delays.
• Communicate schedule changes promptly and transparently to all relevant parties.
• Embed regular Project Online housekeeping to ensure data integrity and system performance.
• Apply a continuous improvement and 5S mindset to refine scheduling practices and enhance efficiency.
• Provide hands-on support across the team as needed to help ensure project success.

Why Hastings Deering?

At Hastings Deering, our people are our heart - from their first day with us right up to their last.

As one the top Caterpillar dealers globally and part of the Sime network, you'll have access to extensive and borderless career development opportunities and enjoy an internationally recognised work culture.

Whether you're looking to take your career to the next level or achieve more balance in your schedule, we offer diverse opportunities for talented professionals to join our team and start something big.

You'll have access to:

• Opportunities for training, mentorship, and career development specific to your role.
• Competitive remuneration package and annual salary reviews
• Work life balance through flexible working arrangements.
• A supportive, diverse, and inclusive team spread across Australia and internationally.
• Access to growth opportunities at a regional, national, and international level through our global Sime network.
• Dedicated programs and utilities to support your physical, mental, and financial health, such as our Employee Assistance Program, free health checks, and discounted private health insurance.
• Employee discounts, rewards, and incentive programs.
• Paid parental leave options
• Salary continuance insurance
• Free on-site parking

About You

As a highly motivated individual with very good organisation, technical, and communication skills, you will work with a team of professionals to deliver project excellence. The ideal candidate will come from a mining, earth moving or construction background and bring with them project planning and scheduling expertise that can be built upon within HDAL, although other backgrounds are welcomed.

A successful teammate will have experience in:

• Experience in effective planning/scheduling of time bound projects.
• Mining / Operational experience is preferable
• Strong understanding of our industry
• Experience with rebuilds and equipment assembly (new builds) is desirable
• Extensive experience as a project planner or scheduler.
• Proven experience in project scheduling using Microsoft Project and Project Online, with regular housekeeping and maintenance of schedules embedded as best practice.
• Desirable: Experience as a Project Online Administrator or strong technical understanding of Project Online governance.
• Strong continuous improvement mindset with a proactive approach to streamlining scheduling practices.
• Working knowledge of Power BI for reporting
• Desirable experience with Microsoft Dynamics AX.
• Analytical skills, attention to detail, ability to meet deadlines with competing priorities.
• High level of motivation and confidence with strong interpersonal skills.
• Be a self-starter and a high degree of initiative is essential.
•  Efficient and effective communication skills.
• Familiarity with or commitment to applying 5S principles in digital and physical work environments.

To Apply: Hit the 'Apply Now' button

Enquiries: Please call

Contact Person: Brianna Smith - 

About Hastings Deering

Hastings Deering is one of the top 5 Caterpillar dealerships globally. We sell, rent, and offer support and parts distribution services for Cat products across a range of industries, including resources, general construction, civil transport and commercial construction, power systems, government, primary industries and marine.

We have more than 3,500 employees across 23 business service centres throughout Queensland, Northern Territory, Papua New Guinea, the Solomon Islands and New Caledonia, with our headquarters based in Brisbane, Australia.