Project Coordinator

2 weeks ago

Brisbane, Queensland, Australia NW Professional Services Full time $80,000 - $120,000 per year

About the Role

Leading shopfitting and commercial refurbishment business, delivering high-quality fit-out projects across retail, hospitality, and commercial spaces. We're seeking an experienced Project Coordinator to support our growing pipeline of projects.

This role is pivotal in keeping projects running seamlessly from tender through to handover. You'll work closely with Project Managers, site supervisors, subcontractors, and clients, ensuring all project requirements are met on time, on budget, and to the highest standard. From coordinating trades and suppliers, to preparing shopping centre documentation and managing client onboarding, this is a fast-paced, hands-on role that requires initiative, precision, and strong communication skills.

Key Responsibilities

  • Coordinate project-related travel, site requirements, and expenses in line with budgets
  • Record, track, and report on monthly project revenue
  • Schedule and prepare weekly project meetings, agendas, and progress documentation
  • Manage client invoicing, progress claims, and variations in line with contract terms
  • Process purchase orders, PowerPass receipts, and credit card transactions for accurate cost tracking
  • Organise delivery of equipment, joinery, and hire gear to site
  • Prepare and submit required Shopping Centre documentation and permits
  • Arrange site inductions, subcontractor onboarding, and compliance checks
  • Prepare and maintain site safety documentation, SWMS, and safety folders
  • Manage the full project lifecycle (tender, award, execution, close-out) within internal systems
  • Monitor subcontractor licences, insurances, and compliance records
  • Proofread and format client quotes, tenders, and submission packages
  • Draft and issue Minor Works & Commercial Works Contracts
  • Assist Project Managers with handovers and ensure smooth transition between teams
  • Provide general project administration and site support to ensure successful project outcomes
  • Represent the company professionally, building strong client and subcontractor relationships

About You

Previous experience in Project Coordination, Project Administration, or similar role within shopfitting, construction, or fit-out projects

Highly organised with excellent attention to detail

Strong written and verbal communication skills - comfortable liaising with clients, site teams, and centre management

Proficient in Microsoft Office; exposure to project management or job costing systems preferred

Ability to manage competing priorities and adapt quickly in a fast-paced environment

Knowledge of construction/site compliance documentation (permits, SWMS, inductions, safety folders) is advantageous

Team player with a proactive, problem-solving approach

What's on Offer?

  • Join a well-respected shopfitting and fit-out company with a reputation for quality and reliability
  • Supportive, collaborative team environment
  • Exposure to diverse projects across retail, hospitality, and commercial fit-outs
  • Fast-paced role with scope to expand your skills and take ownership
  • Be part of a company that values professionalism, growth, and continuous improvement

Ready to Apply?

If you're looking to take the next step in your career with a company that delivers industry-leading shopfitting projects, we'd love to hear from you.

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