Project Coordinator
2 weeks ago
About the Role
Leading shopfitting and commercial refurbishment business, delivering high-quality fit-out projects across retail, hospitality, and commercial spaces. We're seeking an experienced Project Coordinator to support our growing pipeline of projects.
This role is pivotal in keeping projects running seamlessly from tender through to handover. You'll work closely with Project Managers, site supervisors, subcontractors, and clients, ensuring all project requirements are met on time, on budget, and to the highest standard. From coordinating trades and suppliers, to preparing shopping centre documentation and managing client onboarding, this is a fast-paced, hands-on role that requires initiative, precision, and strong communication skills.
Key Responsibilities
- Coordinate project-related travel, site requirements, and expenses in line with budgets
- Record, track, and report on monthly project revenue
- Schedule and prepare weekly project meetings, agendas, and progress documentation
- Manage client invoicing, progress claims, and variations in line with contract terms
- Process purchase orders, PowerPass receipts, and credit card transactions for accurate cost tracking
- Organise delivery of equipment, joinery, and hire gear to site
- Prepare and submit required Shopping Centre documentation and permits
- Arrange site inductions, subcontractor onboarding, and compliance checks
- Prepare and maintain site safety documentation, SWMS, and safety folders
- Manage the full project lifecycle (tender, award, execution, close-out) within internal systems
- Monitor subcontractor licences, insurances, and compliance records
- Proofread and format client quotes, tenders, and submission packages
- Draft and issue Minor Works & Commercial Works Contracts
- Assist Project Managers with handovers and ensure smooth transition between teams
- Provide general project administration and site support to ensure successful project outcomes
- Represent the company professionally, building strong client and subcontractor relationships
About You
Previous experience in Project Coordination, Project Administration, or similar role within shopfitting, construction, or fit-out projects
Highly organised with excellent attention to detail
Strong written and verbal communication skills - comfortable liaising with clients, site teams, and centre management
Proficient in Microsoft Office; exposure to project management or job costing systems preferred
Ability to manage competing priorities and adapt quickly in a fast-paced environment
Knowledge of construction/site compliance documentation (permits, SWMS, inductions, safety folders) is advantageous
Team player with a proactive, problem-solving approach
What's on Offer?
- Join a well-respected shopfitting and fit-out company with a reputation for quality and reliability
- Supportive, collaborative team environment
- Exposure to diverse projects across retail, hospitality, and commercial fit-outs
- Fast-paced role with scope to expand your skills and take ownership
- Be part of a company that values professionalism, growth, and continuous improvement
Ready to Apply?
If you're looking to take the next step in your career with a company that delivers industry-leading shopfitting projects, we'd love to hear from you.
-
Project Coordinator
3 days ago
Brisbane, Queensland, Australia Nexus Project Group Full time $60,000 - $90,000 per yearWho We AreAt Nexus Project Group, we're more than just a rapidly growing construction company – we're industry specialists in insurance, delivering innovative solutions and high-quality repair outcomes across domestic, commercial, and industrial projects. We're proud to offer end-to-end solutions that focus on quality, compliance, and exceptional customer...
-
Project Coordinator
2 weeks ago
Brisbane, Queensland, Australia Perigon Group Pty Limited Full time $60,000 - $80,000 per yearProject Coordinator – 3–6 Month Contract We are seeking a proactive and adaptable Project Coordinator to join a dynamic not-for-profit organisation. This role will provide vital support across a range of property and capital works projects while also assisting with the delivery of new initiatives that make a real difference in the community. About the...
-
Project Coordinator
2 weeks ago
Brisbane, Queensland, Australia Perigon Group Full time $60,000 - $90,000 per yearProject Coordinator - 3-6 Month ContractWe are seeking a proactive and adaptableProject Coordinatorto join a dynamic not-for-profit organisation. This role will provide vital support across a range of property and capital works projects while also assisting with the delivery of new initiatives that make a real difference in the community.About The RoleThis...
-
Project Coordinator
2 weeks ago
Brisbane, Queensland, Australia Rail Control Systems Group Full time $60,000 - $90,000 per yearAre you a Project Coordinator looking for a hands on role that makes a difference?We are currently seeking a proactive and detail-orientedProject Coordinatorto join our Construction team. This is a hands-on role supporting project delivery through administration, procurement, logistics, and competency coordination.About the RoleAs Project Coordinator, you'll...
-
Project Coordinator
3 days ago
Brisbane, Queensland, Australia Queensland Rail Full time $90,000 - $120,000 per yearAbout the team:As we journey towards 2025 and Queensland Rail having been in the business of connecting our communities for almost 160 years, we still take pride in our story and our sense of connection to so many people in Queensland.Our SEQ Project Delivery team at Queensland Rail are integral part in providing exceptional customer-focused, safe, modern...
-
Project Coordinator
7 days ago
Brisbane, Queensland, Australia Exclaim IT Full time $60,000 - $80,000 per yearAbout the RoleOur client is embarking on a significant business transformation program to streamline operations and enhance efficiency across the organisation. We are seeking a Project Administrator / Coordinator to play a pivotal role in supporting the program team. This role is ideal for someone with strong organisational skills, a keen eye for detail,...
-
Project Coordinator
3 days ago
Brisbane, Queensland, Australia Energy Bay Funds Management Pty Ltd Full time $80,000 - $120,000 per yearAbout Energy BayEnergy Bay is rapidly expanding along the renewable energy value chain and across multiple geographies, with the goal of decarbonising industry.Established in 2016, Energy Bay offers specialised distributed renewable energy solutions to facilitate enterprise customers and property landlords through the energy transition. Founded on the values...
-
project coordinator
2 weeks ago
Brisbane, Queensland, Australia The Yard Brisbane Full time $90,000 - $120,000 per yearAre you ready to take the next step in your marine project career?We're seeking a Project Coordinator to join our dynamic team and play a pivotal role in delivering major projects across the marine, shipyard, and infrastructure sectors.This is a great opportunity to combine your project coordination skills with strong commercial acumen — working on...
-
Project Coordinator
2 weeks ago
Brisbane, Queensland, Australia Resolute Building Consulting Pty Ltd Full time $70,000 - $120,000 per yearProject Coordinator – Defects & Body Corporate LiaisonLocation: Southeast Queensland (Flexible / Remote available)Employment Type: Part-time (24 hours per week)IMMEDIATE STARTRole PurposeAs a Project Coordinator, you'll be the central communication hub between our builder, the Body Corporate, and the project team. Your key focus will be managing defect...
-
Project Coordinator
2 weeks ago
Brisbane, Queensland, Australia ARKANCE ANZ Full time $60,000 - $90,000 per yearABOUT ARKANCEUnderpinned by French parent company,Monnoyeur Groupwith a 100+ year history as a leader in the B2B construction and manufacturing industries,ARKANCEhas emerged as the largest global provider and trusted transformational partner at the forefront of digital technology for building, manufacturing and construction industries...
