Admin Assistant – Full-Time, Multi-Brand Role in Beauty/Aesthetic Industry

2 days ago

Keilor East, Victoria, Australia The Australian Dermal and Laser Institute Full time $60,000 - $90,000 per year

At The Australian Dermal & Laser Institute (TADLI), we're more than a skincare and education company, we're a passionate, purpose driven team raising the standard of clinical aesthetics across Australia and New Zealand.

Under our umbrella, we manage multiple brands including professional skincare lines, advanced device technologies, and award-winning industry training.

With a fast growing national presence and a supportive, tight knit culture, we're proud to work with clinics, therapists, and business owners to create real results and long-term success.


Job Summary – Admin Assistant (Full-Time, Hybrid)

We're looking for a highly organised and proactive Admin Assistant to join our dynamic team in a full time hybrid role. Working across multiple brands in the aesthetics industry, you'll be the front-line support for our clients and internal operations.

This position is perfect for someone who thrives in a high trust environment, brings energy and professionalism to everything they do, and is ready to grow with a business that's expanding fast. You'll work from our East Melbourne office part of the week and from home, with the role becoming full time onsite in East Keilor from early 2026.


Job Description – Your Role and Responsibilities

Key Responsibilities:

  • Be the first point of contact for client and customer enquiries (phone and email)
  • Provide high-level admin support across skincare, education, and device teams
  • Maintain calendars, inboxes, orders, and internal schedules
  • Manage CRM data and client workflows in HubSpot (or similar platform)
  • Support stock orders, event logistics, onboarding, and reporting
  • Keep internal systems and documentation up to date and running smoothly

What You'll Bring:

  • Strong admin experience (2–3+ years) and exceptional organisational skills
  • Excellent communication, both written and verbal
  • Experience with HubSpot or another CRM platform (essential or willing to learn)
  • Confidence in customer facing interactions and professional phone manner
  • High attention to detail, time management, and problem solving ability
  • Ability to juggle tasks and remain calm under pressure
  • A background in the aesthetics or beauty industry is highly regarded
  • A proactive, adaptable, and team oriented attitude

Culture & Inclusion

We're a small but mighty team that works hard, laughs often, and genuinely supports one another. We move fast, think big, and show up with integrity in all we do.

We strongly encourage neurodivergent applicants to apply, including those with ADHD or cognitive differences. Our flexible, high energy environment often suits individuals who think creatively, love variety, and bring initiative and curiosity to their work.


Location & Hours
  • Full-time role (Monday to Friday)
  • Hybrid: Work from home + 2–3 days in our East Melbourne office
  • From early 2026, the role will move to East Keilor

Apply Now

If you're a confident, capable admin professional who's ready to grow with a fast-moving business in the aesthetic space, we'd love to hear from you.

Submit your CV and a short cover letter telling us why you're the perfect fit.

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