PA & Office manager

1 day ago

North Sydney Council, Australia Prospecta Software Full time $50,000 - $70,000 per year

Job Brief:

Responsibilities:

Personal assistant duties:
  • Diary and email management.
  • Acting as a prime point of contact with internal and external stakeholders.
  • Sending email responses on the Director's behalf.
  • Proofreading of documents
  • Reviewing and improvising PowerPoint presentations and documents.
  • Driving internal management meetings, preparing meeting agenda and minutes.
  • Following up on open action items with the team.
  • Organizing end to end travel
Office Administration duties:
  • Manage and update the internal portal with timesheets, leaves, employee information, projects, and sales opportunities.
  • Validating employee's expense reimbursement as per the policy.
  • Assisting employees with their relocation.
  • Inducting new staff by running an orientation program with them.
  • Mail and courier management.
  • Organize corporate travel, flights, and accommodation.
  • Organize events within the assigned budget.
  • Organize, set up, and assist in marketing events.
  • Maintaining an office in a tidy state, Petty Cash, and office supply management.
  • Be the first point of contact for the external audience (meet and greet).
Skills Required:
  • Minimum 4+ years' experience in PA and office administration, must have local experience
  •  Intermediate to advanced level in MS Office Suite and Share Point.
  •  Familiarity with ERP systems and QuickBooks would be an advantage.
  •  Self-starter, quick learner, able to work as a part of a team and individually as well.
  •  Excellent verbal and written communication skills with a positive attitude.
  • Strong time management skills.
  • High level of attention to detail
This role is open for Australian Citizens and Permanent Residents only. The successful candidate will be offered a competitive salary dependent on their level of experience between $50 -$70K plus Superannuation.

If you'd like to get on board with this challenging opportunity, please submit your updated resume with a cover letter of around 250 words (max) stating why you qualify for this opportunity.

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