Contracts & Procurement Specialist

2 weeks ago

Newcastle, New South Wales, Australia Port Waratah Coal Services Full time $90,000 - $120,000 per year

Job Type: Permanent - Full Time

Location: Newcastle, NSW, Australia

Job Category: Commercial Services

About Port Waratah:
Port Waratah Coal Services is a world-leading logistics and material handling facility, driving economic growth in Newcastle and the Hunter region for over 45 years. We specialise in receiving, stockpiling, blending, and loading coal for export.

At Port Waratah, we believe in our obligation to operate responsibly and sustainably, and we encourage a culture of shared responsibility and accountability through all levels of our business. We build strong relationships and work cooperatively with our people, customers and our community to continuously improve our performance and contribute to a smart, sustainable and vibrant Newcastle.

We seek individuals who bring diverse perspectives, a continuous improvement mindset, and align with our core values: caring, excellence, integrity, and progress.

Job Description
About the role:
Reporting to the Procurement Manager, the Contracts & Procurement Specialist plays a key role in leading contract and procurement activities across Port Waratah. This role is responsible for executing the full tender and contract lifecycle, supporting contract holders, and ensuring compliance with procurement policies and systems. With two direct reports, the Supervisor leads a high-performing team to deliver best-value purchasing outcomes for our business.

Key Responsibilities Include

  • Lead the execution of tender and contract management process, including preparing commercial terms, tender documentation, evaluation, and stakeholder communication.
  • Support contract holders in contract management and transition strategies.
  • Manage contract performance, amendments, and closure processes, ensuring alignment with business deliverables.
  • Maintain and enhance procurement systems, including the Contractor Payment Authorisation System and ensure audit compliance.
  • Champion continuous improvement in purchasing systems and vendor performance.

Desired Skills And Experience
Skills and Experience:

  • Extensive experience in contract drafting and negotiation, including contract clauses.
  • Ability to manage high volumes of tenders and contracts in a complex environment.
  • Understanding of effective procurement systems and practices.
  • Excellent stakeholder engagement and communication skills.
  • Formal qualifications in contract management or purchasing or membership of CIPS will be highly regarded.

Benefits

  • Competitive Remuneration, including 18.5% Superannuation and bonus programme
  • Work to Live Culture, including generous leave entitlements
  • Health and Wellbeing benefits; gym membership/ on-site gyms, exercise physiologists, personal health assessments, Employee Assistance Program.

For initial inquiries or assistance with your application, please call Adrian Button or Jess O'Neill from Beilby Downing Teal on

Applications Close: Monday 8 September
We take a wide lens to our definition of diversity and encourage applications from those with diversity dimensions across gender, marital or family status, sexual orientation, gender identity, age, disabilities, ethnicity, religious beliefs, cultural background, and identity including identifying as from Aboriginal or Torres Strait Islander, socio-economic background etc.

  • Commercial and Contracts Specialist

    4 days ago

    Newcastle, New South Wales, Australia WesTrac NSW Full time $80,000 - $120,000 per year

    At WesTrac, we're made for more of what matters most. More family time, with paid parental leave, flexible working arrangements and purchased leave programs to give you the work life balance you've always wanted. More development opportunities, with WesTrac's own in house RTO , access to your own guided learning platform and a range of pathways to help you...

  • Senior Contracts Administrator

    4 days ago

    Newcastle, New South Wales, Australia UGL Full time $80,000 - $120,000 per year

    Company Overview:UGL Transport is committed to delivering critical assets and essential services using sustainable and innovative solutions. We partner with top-tier companies, government agencies, and public institutions, offering a work environment that values diversity and inclusivity. At UGL, career progression comes alongside the chance to make a...

  • Procurement Data Analyst

    1 week ago

    Newcastle, New South Wales, Australia Arup Full time $90,000 - $120,000 per year

    Finance - Supply Chain & ProcurementCorporate Services NEW0001W2 Requisition #Joining ArupArup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.The Arup people function is undergoing an exciting period of transformation. As we establish our new operating model, we are...

  • Category Specialist

    4 days ago

    Newcastle, New South Wales, Australia Whitehaven Coal Limited Full time $90,000 - $120,000 per year

    Whitehaven Coalis the dominant player in Australia's only emerging high-quality coal basin. With a culture based on our STRIVE values, our reputation for excellence in project delivery and safe, efficient and environmentally responsible operations continues to grow.Our STRIVEValues connect us and define how we behave. Whitehaven Coal award, recognise and...

  • Senior Strategic Sourcing Analyst

    6 days ago

    Newcastle, New South Wales, Australia SS&C Technologies Full time $120,000 - $180,000 per year

    Get To Know Us:SS&C Technologies is the world's largest independent hedge fund and private equity administrator, as well as the largest mutual fund transfer agency. SS&C's unique business model combines end-to-end expertise across financial services operations with proprietary software and solutions to service even the most demanding customers in the...

  • Provider Governance Consultant

    2 weeks ago

    Newcastle, New South Wales, Australia Suncorp Group Full time $80,000 - $120,000 per year

    Permanent opportunitySydney (preferred), Brisbane, Newcastle, Canberra, Adelaide, Perth CBD location / hybrid wfhMentor and provide oversight of Partner Performance Officer in their governance activitiesSuncorp's Partner Performance team manages over 60 contracted personal injury providers (including rehab, medico-legal, imaging, exercise physiology and...

  • Category Manager

    4 days ago

    Newcastle, New South Wales, Australia Whitehaven Coal Limited Full time $80,000 - $120,000 per year

    Whitehaven Coalis the dominant player in Australia's only emerging high-quality coal basin. With a culture based on our STRIVE values, our reputation for excellence in project delivery and safe, efficient and environmentally responsible operations continues to grow.Our STRIVEValues connect us and define how we behave. Whitehaven Coal award, recognise and...

  • Facilities Specialist

    4 days ago

    Newcastle, New South Wales, Australia Xibis Ltd Full time $50,000 - $80,000 per year

    Create your profile | Sign inActivate career alertsFind similar career opportunitiesFacilities Specialist (Part-Time & Fixed-term contract)Category: AdministrationMain location: United Kingdom, England - North East, NewcastlePosition ID: J Employment Type: Full TimePosition DescriptionBe part of something interesting and rewarding and join us as a Facilities...

  • Payroll Specialist

    4 days ago

    Newcastle, New South Wales, Australia TRS - Public Sector Full time $208,000 - $260,000 per year

    Payroll SpecialistASAP start – 6 month initial assignment – hybrid office and working from home – Newcastle NSW OR Sydney CBD - $40 - $50 per hour + superKey accountabilities: Undertake end-to-end fortnightly payroll for approximately 300 EBA workersRun general payroll each fortnight, undertake independent reconciliations, STP, and UATAnswer payroll,...

  • Category Manager, IT

    2 weeks ago

    Newcastle, New South Wales, Australia NGM Group Full time $120,000 - $180,000 per year

    Join a values and community-oriented, leading customer-owned bank.Provide leadership in IT procurement, while fostering strong stakeholder and supplier relationships.Permanent, full-time opportunity | Hybrid work arrangements on offer | Based in Newcastle.Purpose of the roleGreater Bank and Newcastle Permanent have come together to form NGM Group Ltd, a...