Senior Contracts Administrator

Company Overview:
UGL Transport is committed to delivering critical assets and essential services using sustainable and innovative solutions. We partner with top-tier companies, government agencies, and public institutions, offering a work environment that values diversity and inclusivity. At UGL, career progression comes alongside the chance to make a significant impact within a supportive and collaborative team.

Role Purpose
The Senior Contracts Administrator plays a critical role in ensuring compliance, governance, and commercial performance of Manufacturing & Maintenance Contracts.

The role is responsible for monitoring all contractual obligations, drafting and issuing formal notices, managing risk, procurement, subcontract/ Supplier management, variation processes and supporting the delivery team in achieving best-for-project outcomes.

Working closely with the Senior Commercial Manager, legal and commercial stakeholders, the Senior Contracts Administrator will ensure the contract is administered rigorously, transparently, to maximize project margin and minimise risk exposure.

Key Responsibilities
Review and provide input on subcontract terms and conditions to ensure compliance with head contract requirements.

Support preparation of procurement and subcontracting strategies to align with project delivery needs.

Ensure commercial and legal risks are identified, communicated, and mitigated before contract execution.

Champion compliance with CIMIC Procurement policies, commercial frameworks and the head contract.

Provide training and guidance to project team on contractual obligations and notice requirements.

Identify, monitor and escalate key risks to the Senior Project Manager and Senior Commercial Manager.

Support external and internal audits of contract management processes.

Support the wider team with the reviewing and drafting of key supply contracts.

Work with UGL legal team to agree updates to subcontract and purchasing documentation and to agree the implementation of regulation/legal changes.

Assisting the Procurement Officer with requests and assessment of quotations from Suppliers.

Maintain thorough records through the tendering process to ensure proper and efficient handover to Project Team

Review and management of supply contracts and agreements to ensure sustainable value.

Monitor internal usage demands and align/ modify supply contracts and divisional resources.

Leverage UGL/CIMIC "buying power" across all contracts.

Work with the teams on the development and implementation of strategies for managing contractual issues associated with procurement.

Highlight any major commercial risks or issues to Management and work with them to ensure the optimum solution.

Provide assistance and guidance to the Procurement Officer.

Drive continuous improvement within your areas of responsibility.

Qualifications
Relevant degree or qualifications in Law, Quantity Surveying, Engineering, Finance, or related discipline.

Extensive experience in contract administration or commercial management within major infrastructure, rail, defence, or other safety-critical industries.

Experience in data analysis

Strong knowledge of contract law, procurement practices, and commercial risk management.

About UGL:
UGL, a member of the CIMIC Group, is known for providing end-to-end services in sectors like rail, transport, technology, renewables, and defence. We promote an inclusive environment that encourages women, people with disability, Aboriginal & Torres Strait Islander peoples, mature-aged workers, and culturally diverse backgrounds to apply.

Professional Growth:
We offer a platform for female leaders to grow and make a difference in a high-impact role. UGL values the diverse backgrounds and perspectives that women bring to the team, ensuring a balanced workspace where everyone can thrive.

Diversity
We embrace diversity in all its forms—backgrounds, ideas, work styles, and perspectives. As an Equal Opportunity Employer, we strongly encourage applications from women, individuals with disabilities, Aboriginal & Torres Strait Islander people, mature-aged workers, and those from culturally diverse backgrounds.

Screening checks, including a national criminal history check and a pre-employment medical assessment, are part of our recruitment process.
Ref: 265271
Discipline
Document Controller

Primary Location
Australia-NSW-Newcastle, Maitland & Hunter

Work Type
Full-time