Permits Officer

7 hours ago

Melbourne, Victoria, Australia Ethos Building Full time $80,000 - $120,000 per year

Who are we?

Ethos Building & Restoration is a trusted and established insurance builder, recognised for our innovation, commitment to sustainability, and exceptional customer service. We specialise in Commercial, Complex, Domestic, and Strata claims, delivering high-quality insurance repairs with precision and care. Our dedication to excellence earned us the AICLA Builder of the Year Award in both 2020 and 2022, reinforcing our reputation as an industry leader.

At Ethos, we offer more than just a job—we provide real career opportunities as we expand our national footprint, within a company that values its people. Our strong team culture fosters collaboration, growth, and professional development, ensuring every team member is empowered to succeed. With a leadership team that champions innovation and continuous improvement, we are shaping the future of insurance building while delivering outstanding results for our clients.

If you're looking to be part of a company that combines expertise, sustainability, and a customer-first approach, we'd love to hear from you.

The Role - Permits Coordinator

  • Coordinate and monitor the progress of all building permit and building certification applications at a national level, supported by local staff in each state
  • Assist in managing building compliance requirements in each state of Australia
  • Drive compliance with local and national legislation and building codes
  • Prepare and manage Request for Information (RFI's) documents from the building surveyor
  • Oversee the documentation of all stages of Working Drawings, Engineering plans and any related requirements
  • Manage MDBC and commercial contract compliance and amendments
  • Application and closure of HOW insurance certificates on domestic projects
  • Application and management of municipal and infrastructure permits (road occupation/closure permits etc)
  • Preparation of approved permit documentation (stamped plans) for site usage and preparation of associated permit details and OH&S co-ordination plan site signs
  • Monitoring and scheduling of critical building permit inspections and documentation in conjunction with construction supervisors and issued permit requirements
  • Collation of final inspection documents, application for final inspections and close out of permits
  • Meet internally and externally set KPI's
  • Provide support to construction supervisors, estimators and claims teams as required during catastrophes / high volume events

Skills and Experience

  • Experience as assistant building surveyor
  • Prior building permit experience with insurance work
  • Experience in commercial, residential and strata construction
  • Drafting experience considered highly advantageous
  • Excellent time management skills with attention to detail
  • Proven ability to prioritise work and meet deadlines
  • Effective communication skills and ability to multitask and problem solve
  • High level of customer service focus with outstanding relationship management skills
  • Commitment to safety with a knowledge of Health & Safety policies and procedures.

Ideally you will have

  • Minimum of 3 years working in the construction industry with proven experience managing multiple projects.
  • Strong understanding and knowledge of Insurance and Australian Building Codes.
  • Good computer literacy
  • Have a valid driver's licence
  • Have a current working with children check and police check (or willing to obtain prior to commencement)

  • Permits And Projects Officer

    1 week ago

    Melbourne, Victoria, Australia Yarracity Full time

    Permits and Projects Officer (Construction Management) Apply now Job no: 496520Work type: Part Time - TemporaryLocation: MelbourneCategories: ServicesPermits and Projects Officer (Construction Management)Temporary 2-day Part Time (From August 2025 - February 2026)Band 5- Pro-Rata starting at $78,448.84 + SuperannuationSupportive and Friendly team environment...

  • Permits and Projects Officer

    4 weeks ago

    Melbourne, Victoria, Australia Yarracity Full time

    Permits and Projects Officer (Construction Management)Apply now Job no: 496520Work type: Part Time - TemporaryLocation: MelbourneCategories: ServicesPermits and Projects Officer (Construction Management)Temporary 2-day Part Time (From August 2025 - February 2026)Band 5- Pro-Rata starting at $78,448.84 + SuperannuationSupportive and Friendly team environment...

  • Permits and Projects Officer

    4 weeks ago

    Melbourne, Victoria, Australia Yarracity Full time

    Permits and Projects Officer (Construction Management)Apply now Job no: 496520Work type: Part Time - TemporaryLocation: MelbourneCategories: ServicesPermits and Projects Officer (Construction Management)Temporary 2-day Part Time (From August 2025 - February 2026)Band 5- Pro-Rata starting at $78,448.84 + SuperannuationSupportive and Friendly team environment...

  • Assets Permits Officer

    11 hours ago

    Melbourne, Victoria, Australia Public Sector People Full time $90,000 - $120,000 per year

    Public Sector People are currently inviting applications from suitably qualified Asset Permits Officers who are seeking a temporary contract role with a regional council.We are looking for an experienced professional with a background in civil asset maintenance, inspections, and Local Government Asset Protection. The ideal candidate will have relevant...

  • Permit Officer

    4 days ago

    Melbourne, Victoria, Australia beBeeAsset Full time $47,320 - $69,544

    We are seeking an experienced Asset Protection Permit Officer to join our team on a 2-month temporary contract. The successful candidate will be responsible for processing asset protection permit applications efficiently and accurately, handling public counter enquiries, and managing the bond refund process.Key ResponsibilitiesBe the first point of contact...

  • Local Permitting Manager

    3 days ago

    Melbourne, Victoria, Australia Lumen Technologies Full time

    Join to apply for the Local Permitting Manager role at Lumen Technologies3 days ago Be among the first 25 applicantsJoin to apply for the Local Permitting Manager role at Lumen TechnologiesGet AI-powered advice on this job and more exclusive features.About LumenLumen connects the world. We are igniting business growth by connecting people, data and...

  • Community Development Permitting Specialist

    3 days ago

    Melbourne, Victoria, Australia beBeePermitting Full time $87,117 - $116,156

    **Local Permitting Specialist Role**Job DescriptionThe position of Local Permitting Specialist is a critical role in fostering economic development and growth within communities by streamlining permitting processes.This individual will act as a liaison between local governments, community partners, and our organization to ensure compliance with regulations...

  • Building Surveyor

    11 hours ago

    Melbourne, Victoria, Australia Tribe Building Permits Full time $80,000 - $120,000 per year

    About Us:Tribe Building Permits is a fast-growing, high-performance building surveying firm based in Melbourne. Our commitment to quality, efficiency and responsiveness is the cornerstone of our service, driven by a mission to streamline the permit process for our clients.We fundamentally believe business is a team sport, guided by the adage, "If you want to...

  • Asset Protection Admin Permit Officer

    2 days ago

    Melbourne, Victoria, Australia Public Sector People Full time

    Asset Protection Administration Officer – 2-month temporary contractLocation: Eastern Victoria – approximately 100km east of MelbourneHours: 38 hours per week (3 days in the office, 2 days from home)Contract: ASAP start – 2 monthsRate: $45 per hour plus superKey ResponsibilitiesBe the first point of contact for all asset protection enquiries and...

  • Asset Protection Admin Permit Officer

    4 days ago

    Melbourne, Victoria, Australia Public Sector People Full time

    Be among the first 25 applicantsPublic Sector People (PSP) are working with council in the Eastern suburbs of Victoria to recruit an Asset Protection Administration Officer for a 2-month temporary contract.Location: Eastern Victoria – approximately 100km east of MelbourneHours: 38 hours per week (3 days in the office, 2 days from home)Contract: ASAP start...