Permits Officer

1 week ago

Melbourne, Victoria, Australia Ethos Building Full time $60,000 - $100,000 per year

Who are we?

Ethos Building & Restoration is a trusted and established insurance builder, recognised for our innovation, commitment to sustainability, and exceptional customer service. We specialise in Commercial, Complex, Domestic, and Strata claims, delivering high-quality insurance repairs with precision and care. Our dedication to excellence earned us the AICLA Builder of the Year Award in both 2020 and 2022, reinforcing our reputation as an industry leader.

At Ethos, we offer more than just a job—we provide real career opportunities as we expand our national footprint, within a company that values its people. Our strong team culture fosters collaboration, growth, and professional development, ensuring every team member is empowered to succeed. With a leadership team that champions innovation and continuous improvement, we are shaping the future of insurance building while delivering outstanding results for our clients.

If you're looking to be part of a company that combines expertise, sustainability, and a customer-first approach, we'd love to hear from you.

The Role - Permits Coordinator

  • Coordinate and monitor the progress of all building permit and building certification applications at a national level, supported by local staff in each state
  • Assist in managing building compliance requirements in each state of Australia
  • Drive compliance with local and national legislation and building codes
  • Prepare and manage Request for Information (RFI's) documents from the building surveyor
  • Oversee the documentation of all stages of Working Drawings, Engineering plans and any related requirements
  • Manage MDBC and commercial contract compliance and amendments
  • Application and closure of HOW insurance certificates on domestic projects
  • Application and management of municipal and infrastructure permits (road occupation/closure permits etc)
  • Preparation of approved permit documentation (stamped plans) for site usage and preparation of associated permit details and OH&S co-ordination plan site signs
  • Monitoring and scheduling of critical building permit inspections and documentation in conjunction with construction supervisors and issued permit requirements
  • Collation of final inspection documents, application for final inspections and close out of permits
  • Meet internally and externally set KPI's
  • Provide support to construction supervisors, estimators and claims teams as required during catastrophes / high volume events

Skills and Experience

  • Experience as assistant building surveyor
  • Prior building permit experience with insurance work
  • Experience in commercial, residential and strata construction
  • Drafting experience considered highly advantageous
  • Excellent time management skills with attention to detail
  • Proven ability to prioritise work and meet deadlines
  • Effective communication skills and ability to multitask and problem solve
  • High level of customer service focus with outstanding relationship management skills
  • Commitment to safety with a knowledge of Health & Safety policies and procedures.

Ideally you will have

  • Minimum of 3 years working in the construction industry with proven experience managing multiple projects.
  • Strong understanding and knowledge of Insurance and Australian Building Codes.
  • Good computer literacy
  • Have a valid driver's licence
  • Have a current working with children check and police check (or willing to obtain prior to commencement)

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