Senior Facilities Officer

Senior Program Advisor - Senior Facilities Officer

Fixed Term - Full Time

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Victorian School Building Authority

The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.

About the Division

The Asset Management Division helps schools maintain and manage their buildings and grounds and ensures they are more energy efficient. The Division trains school leaders as facilities managers and supports them to develop school maintenance plans. They coordinate programs, assessments, and systems to ensure schools are routinely maintained and cleaned.

The Division includes the Asset Management Branch, School Asset Management Support Branch, Facilities Branch, Maintenance Delivery Branch and the Programs Branch.

About the Role

The Kinder Facilities Management Unit manages and overseas a growing portfolio of early childhood assets through a hybrid service delivery model.​ This includes the VSBA being the asset manager for these facilities, with annual contracts and reactive maintenance delivered in partnership with an external party.​

The Senior Program Advisor - Senior Facilities Officer is responsible for supporting the early childhood maintenance program's service delivery, operations, and customer service for a portfolio of assets. The successful candidate will be able to work collaboratively both within the team as well as with key stakeholders to ensure asset management tasks are planned for, monitored, completed, and reported on in a timely manner, while providing high levels of customer service to the early childhood operators. They will also have an in-depth understanding of compliance requirements related to health, safety, and environmental regulations, with a track record of effectively managing risks associated with facilities and assets.

The key responsibilities of this role include:

• Monitoring and managing proactive and reactive asset management tasks across the early childhood asset portfolio.
• Building positive relationships with key internal and external stakeholders to facilitate and communicate the successful delivery of the service.
• Contract management activities of an external program manager delivering asset management activities on behalf of the VSBA.
• Working collaboratively across the VSBA and broader Department to manage information and processes, facilitating contact across multiple teams and stakeholders.
• Developing new and updated business processes, communications collateral, and other documentation to support the delivery of the program.
• Maintaining accurate records and tracking products to support planning and reporting practices across the team, including monitoring financial information.
• Presenting senior audiences with options to inform new and updated program processes and opportunities, including by outlining pros, cons and limitations of certain approaches.
• Other duties as instructed to support the achievement of organisational goals.

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.

Attributes

The ideal candidate will have strong stakeholder and contract management skills, be flexible and adaptable, and have well developed communication and written skills.

Desirable Qualifications and Experience

• Desirable : a tertiary qualification relevant to the role
• Desirable : considerable/demonstrated experience similar role within government

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ , disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Hybrid working arrangements are available, but regular attendance at the central office is required.

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at

For further information pertaining to the role, please contact Alexandra Meakin - Manager via ***************

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 09-JUN-2025.