Training Admin Officer

• Permanent full-time role
• St Kilda Road location - flexible working available
• Internationally recognised, membership-based specialist medical college

About us:

The Australian and New Zealand College of Anaesthetists (ANZCA), incorporating the Faculty of Pain Medicine, is an internationally recognised specialist medical education institution responsible for the training, examinations, specialist qualification, and continuing professional development of all Anaesthetists and pain medicine specialists in Australia and New Zealand.

The college's purpose is to serve our communities by leading high quality patient care in anaesthesia, perioperative and pain medicine, optimizing health and reducing the burden of pain.

The Training and Administration Officer will be responsible for but not limited to:

• Updating and maintaining trainee records, conducting regular compliance checks and follow ups with trainees for pending assessments for the ANZCA and Diving and Hyperbaric Medicine (DHM) training programs.
• Responding to training and system related queries from trainees, supervisors of training (SOTs), rotational supervisors (ROTS) and Education Officers (EOs).
• Administering the trainee fee cycle and processing training fees for the ANZCA and DHM training programs.
• Preparing and progressing fellowship applications in collaboration with the Fellowship Officer.

This full-time position reports to the Training Manager.

About the opportunity:

This role plays a vital part in supporting the delivery of high-quality training programs that underpin safe and effective patient care across Australia and New Zealand. You'll be part of a team that values integrity, respect, and excellence in supporting the next generation of anaesthetists and pain medicine specialists.

The Training and Administration Officer will be responsible for but not limited to:

• Updating and maintaining trainee records, conducting regular compliance checks and follow ups with trainees for pending assessments for the ANZCA and Diving and Hyperbaric Medicine (DHM) training programs.
• Responding to training and system related queries from trainees, supervisors of training (SOTs), rotational supervisors (ROTS) and Education Officers (EOs).
• Administering the trainee fee cycle and processing training fees for the ANZCA and DHM training programs.
• Preparing and progressing fellowship applications in collaboration with the Fellowship Officer.

Keys to your success:

The role will ideally suit an enthusiastic and process-oriented individual. Specifically, you will have:

• Sound administration and organisational skills.
• Ability to connect with and engage our trainees and fellows.
• Meticulous attention to detail.
• Excellent customer service skills.
• Intermediate to advanced MS-Office skills.
• An aptitude to acquire expertise in the in-house database system.
• Previous experience in educational administration is highly regarded.

What we can offer you:

• A competitive remuneration package including full FBT exempt salary packaging and hybrid working.
• Opportunity to grow in the position with genuine career pathways.
• Excellent staff benefits – additional leave over the Christmas period, health and wellbeing offerings, market leading parental leave, staff recognition program, salary packaging options, member advantage program with access to discounted lifestyle benefits and leisure activities.

ANZCA is an equal opportunity employer and our commitment to creating and supporting an inclusive culture is reflected in our diverse mix of talented people passionate about delivering their best. We embrace and value the diverse society we live within and consider all qualified applicants without regard to race, colour, national origin, religion, disability, gender, gender identity or expression, sexual orientation or age. We strongly encourage Aboriginal, Torres Strait Islander and Māori applicants to apply for any of our current opportunities.

Next steps:

Our application process will require you to submit your current resume. Please include a cover letter with your application that addresses the key requirements of the role. This will help us understand how your experience and skills align with the position. Apply now and take the next step towards a rewarding and long-term career within a progressive environment. We will progress suitable candidates through the hiring process as soon as we can.

If your application progresses, we'll contact you by phone to discuss it further. If selected to move forward, you'll be invited to attend an interview at the college, followed by a few background checks. Applications will remain open until 27 October 2025, or until a suitable candidate is appointed.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace, so please let us know what you need.

For more information about ANZCA or for a copy of the position description, please email Cindy