Patent and Trade Marks Administrative Assistant

2 days ago

Melbourne, Victoria, Australia MBIP Full time $60,000 - $80,000 per year

MBIP is a leading intellectual property law firm with established offices in Brisbane and Melbourne

This fulltime position is available for an immediate start from our Melbourne office.

The Role

We are seeking an Intellectual Property Administrative Assistant to provide accurate and efficient support to our Attorneys. You will play a key role in managing data entry, preparing correspondence, maintaining client records, and ensuring deadlines are tracked effectively.

You will be responsible for a range of administrative tasks, including:

  • Patent, Design and Trade Mark filings;
  • Managing incoming and outgoing correspondence;
  • Liaising with Australian and foreign clients regarding their intellectual property matters;
  • Assisting with document preparation;
  • Administrative tasks including filing, invoicing, organising diaries and making appointments; and
  • Assisting with general administration when required.

What's in it for You

  • Support – Full training will be provided with several of our team members available to you either in person or virtually. Your training experience is important to us.
  • Happiness Matters – Be part of a supportive and engaging environment, offering staff lunches, annual events, and birthday leave to recognise and celebrate achievements.
  • Competitive Compensation – Salary commensurate with experience, with WFH and RDO options for flexibility.
  • Growth – We support our staff with growth opportunities. We are a quickly growing office with opportunities for staff to be involved in projects that they may find exciting and rewarding. We believe in training and upskilling our team to ensure personal and professional development.

About You

You will be a focused and calm individual who thrives working in a fast-paced and deadline driven environment. You will have excellent communication skills, both verbal and written with a high level of professionalism. You will have experience in using Microsoft Office, be tech savvy and preferably experience using web-based databases and legal software systems.

A solid understanding of patent, design and trade mark processes and procedures will be critical to your success in this role.

This is a fantastic opportunity to become part of a vibrant and progressive firm. If you are interested, we encourage you to submit your application today.

All expressions of interest are treated in strict confidence.

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