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Mobilisation Coordinator
2 weeks ago
Are you an experienced Mobilisation Coordinator with expertise in mobilisation and planning? We are looking for you
Join our team and contribute to the success of our organisation while fostering a positive and productive workplace environment.
The position is based at our head office located in Naval Base 6165.
About the Role:
As a Mobilisation Coordinator, you will play a pivotal role in ensuring the smooth and efficient operation of site mobilisation and administrative processes.
Your key responsibilities will include:
- Coordinating the onboarding and mobilisation of site teams to various worksites, adhering to strict timelines and ensuring efficiency.
- Gaining a comprehensive understanding of the specific operational requirements of each worksite.
- Facilitating seamless communication between work sites and our staff through phone, text messages, and email correspondence.
- Preparing, managing, and maintaining all necessary documentation to facilitate seamless site entry for teams.
- Organising flights, travel, and accommodation to ensure personnel are mobilised according to the roster.
- Managing leave requests and maintaining accurate and up-to-date rosters and schedules.
- Ensuring all personnel meet site-specific requirements, including qualifications, medical clearances, and inductions.
- Submitting site entry documentation to clients in compliance with their procedures and systems.
- In conjunction with HR, onboard and appropriately mobilise qualified employees for allocated projects ensuring they meet project-specific requirements.
- Lead the seamless mobilisation of personnel to allocated sites, ensuring alignment with project timelines and operational needs.
- Utilise training, checklist, mobilisation, and planning software such as ERMS, SuccessFactors, My Pass, and INX to streamline processes, manage personnel data, and track qualifications (as required).
- Establish and maintain clear lines of communication with site supervisors, employees, and other stakeholders. Regularly update them on project requirements, schedule changes, and any relevant information.
- Develop and maintain a robust organisational system to efficiently manage mobilisation requirements. This includes tracking employee qualifications, coordinating travel arrangements, managing timesheets, site access requirements and tracking and checking purchase orders and invoices.
- Provide reporting (weekly, monthly, or as requested) to management.
Required Skills and Qualifications:
To be successful in this role, you should possess:
- A minimum of 3 years' experience in a similar mobilisation or administration role.
- Proficiency in using ERMS and INX systems (highly advantageous).
- Excellent written and verbal communication skills.
- A strong understanding of customer service principles, ensuring satisfaction for clients and team members alike.
- Advanced skills in Microsoft Office, particularly Excel and Outlook.
- Exceptional organisational abilities and attention to detail.
- A proactive personality and the ability effectively manage multiple projects
- Excellent people management skills are a must.
If you are ready to take on a challenging and rewarding role with a forward-thinking organisation, we would love to hear from you
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