Principal's Office Executive Officer

Posted: 05/09/2025

Closing Date: 15/09/2025

Job Type: Ongoing - Full Time

Location: The Friends' School, North Hobart

Job Category: Administration

Join Our Community at The Friends' School - Hobart

The Friends' School, Hobart, is a leading Independent School in Tasmania offering a globally focused, high-quality education from Early Learning to Year 12. Guided by the Quaker values of Integrity, Simplicity, Equality, and Peace, we foster an inclusive, supportive and welcoming environment where students and staff alike can thrive.

At Friends', we believe in lifelong learning - not just for our students, but for our staff as well. A career with us means becoming part of a dynamic community that values collaboration, personal growth and meaningful contributions. Whether in the classroom or beyond, our team plays a vital role in shaping the future through education, innovation and care.

If you're looking for a workplace that inspires, challenges, and supports you, we invite you to explore the opportunities at The Friends' School. Here, your work matters - not just to our students, but to the wider community and the world.

Why Work at The Friends' School?

At The Friends' School, we value our staff as much as our students. As part of our team, you'll enjoy a supportive and inclusive workplace with a strong focus on wellbeing, professional growth, and work-life balance. We offer:

Wellbeing – Free Employee Assistance Program, annual flu vaccinations and wellbeing initiatives. No cost use of Friends Health & Fitness (conditions apply).

Financial & Leave Benefits – Salaries are exclusive of super. Staff discounts on school fees. Paid parental leave, priority childcare access.

Professional & Community Engagement – Induction programs, social events and opportunities to contribute to outreach programs like Relay for Life, Loui's Van and Red Cross Blood Donation.

More information on our community can be found on our Friends' School website.

Join us and be part of a school that truly values its people.

The Friends' School is seeking a highly organised and professional Executive Officer to the Principal's Office. This role provides critical executive-level support to the Principal and plays a key part in ensuring the smooth running of the School's leadership and governance processes.

The Executive Officer manages the Principal's schedule and correspondence, prepares and coordinates key documentation, liaises with staff, parents and Board members, and ensures effective communication across the School community.

The successful candidate will be detail-oriented, proactive, and comfortable working with discretion and confidentiality. Strong written communication and organisational skills are essential, along with the ability to build trusted relationships and manage competing priorities in a fast-paced environment.

Key Focus Areas

• Provide high-level executive and administrative support to the Principal.
• Manage the Principal's diary, correspondence, communications and meeting logistics.
• Coordinate agenda preparation, minutes, and documentation for committees and key governance meetings.
• Review and edit documents to ensure clarity, accuracy and consistency.
• Liaise with staff, Board members, parents, and the wider school community with professionalism and discretion.
• Assist with staff communications, HR support, and coordination of School events.
• Maintain confidentiality and demonstrate initiative in managing sensitive matters.

A full outline of responsibilities is provided in the Position Description.

• Tertiary qualifications in a business-related field or equivalent relevant experience.
• Demonstrated strong written, verbal, analytical and problem-solving skills.
• Exceptional attention to detail and high standards in document preparation and proofreading.
• Proven experience in executive support or similar roles, with the ability to exercise initiative and discretion.
• Advanced computer literacy across word processing, spreadsheets, database management and email systems.
• Current Tasmanian Registration to Work with Vulnerable People (employment category).
• A current National Police Check (less than 6 months old).

To apply, please submit the following:

• A cover letter that clearly addresses the Selection Criteria as outlined in the Position Description.
• A curriculum vitae (resume) outlining your relevant qualifications and experience.