Transport Allocator/Administrator

Transport Allocator / Administrator

We are seeking a motivated and detail-oriented Transport Allocator/Administrator to coordinate and support our daily transport operations. This position plays a key role in ensuring the efficient and timely delivery of goods and services, maintaining compliance with NHVAS requirements, and supporting the smooth operation of our Transport business.

This role will be based at our Alderley Street office Toowoomba.

About the Role

Reporting to the Transport Manager, this role is responsible for scheduling and allocating drivers, maintaining accurate transport and compliance records, monitoring fleet movements, and providing high-level administrative support. You'll act as a vital link between drivers, customers, and internal teams to ensure that transport activities run safely, efficiently, and in line with company policies and legislative requirements.

Key Responsibilities

• Allocate trucks and drivers to jobs, ensuring vehicle suitability and delivery efficiency.
• Meet operational timeframes and respond effectively to changing delivery requirements.
• Monitor and coordinate driver breaks in line with fatigue management requirements.
• Receive and process customer orders (phone and face-to-face) with accurate scheduling and delivery details.
• Liaise with customers regarding delivery times, pricing, and accuracy to support revenue and stock control.
• Maintain NHVAS compliance and ensure all documentation is auditable and up to date.
• Report on upcoming maintenance and mass management requirements prior to due dates.
• Administer and improve fatigue management and in-vehicle navigation systems.
• Manage transport permits and maintain an accurate register, including over-dimensional permits.
• Support maintenance programs, internal audits, and continuous improvement initiatives.
• Input and maintain data across systems, including SERA and Time Target.
• Process purchase orders, invoices, and goods receipting prior to month-end deadlines.
• Conduct weekly/monthly stocktakes and assist with cost and data audits.
• Manage training and induction records for employees and site access requirements.
• Provide general administrative support, including filing, data entry, and correspondence.
• Adhere to company risk management and safety policies, ensuring compliance across all operations.

About You

To be successful in this role, you will have:

• Previous experience in a transport allocation, logistics coordination, or administrative support role.
• Strong organisational and time management skills with the ability to prioritise in a fast-paced environment.
• Excellent communication skills and the ability to build strong working relationships.
• High attention to detail and accuracy in data entry and record management.
• A sound understanding of NHVAS, fatigue management, and transport compliance (or willingness to learn).
• Proficiency in Microsoft Office and relevant transport management systems.
• Australian Permanent Residency or Citizenship status.

Why Join Us

• Be part of a well-established, values-driven organisation with a strong commitment to safety and compliance.
• Work within a supportive team environment with opportunities for growth and development.
• Competitive remuneration and great team culture

About Us

Wagners is a highly renowned, ASX listed construction materials and services provider, headquartered in QLD. We provide a wide variety of construction materials and services to both domestic and international industries. We are innovative developers of new generation building materials and technologies to reduce the impact of heavy construction materials on the environment.

Wagners is an equal opportunity employer, who values diversity and promotes a safe work environment.