Events Executive

No matter your background or personality, if you bring a passion, and a drive to do your very best, you are welcomed here. We know that our people do their best work when there are diverse opinions and everyone feels valued and included. Because an inclusive workplace not only means people feel empowered, it also helps build a stronger business where great things happen.

Where a role is advertised as full-time, Charter Hall operate a flexible working environment and would be open to discussions on how this role could be performed.

• Plan, manage and execute in-person and virtual events, from approved concept (as devised with/by the event manager) to execution onsite.

• Remain committed to a continual process of improvement through the application of post event reporting, executing debrief meetings and documentation. Ensure positioning, messaging, goals, deliverables and tactics are achieved for every event.

• Lead the engagement, and management of all event suppliers including but not limited too - venue, signage, catering, furniture, AV, entertainment and transport etc).

• Curate and maintain detailed event documentation, disseminated to all relevant suppliers and stakeholders.

• Deliver a consistent and outstanding brand experience for all events that meets/exceeds stakeholders brief.

• Collaborate with the event manager to ideate innovative and creative event solutions ensuring that we continuously look for opportunities to evolve.

• Work in partnership with internal stakeholders to set invitee lists, maintain proactive communication on RSVP progress and manage waitlists accordingly.

• Work with marketing team to collate (copy and creative) event communications using inhouse marketing campaign software (Customer Insights & Customer Voice), from initial invite through to post event survey.

• Contingency planning, management of event contractual requirements and OH&S requirements in accordance with business obligations.

• Budget management – work within and too the allocated event budget.

• Operational and administration management (nametags, event materials, packages, gift bags, registration lists etc).

• Execute event lead activations in Sydney head office under the 'Gather' brand – representing days of significance, EXCO end of month connections and other adhoc as required.

• Plan, manage and execute workplace events (internal message to an internal audience), working in collaboration with the concierge team to deliver upon these.

• Occasional travel required to support the execution of events interstate. (onsite for all events both in Sydney and across Australia).

• Support the Events Manager and Head of People in creating and delivering on a vision for our workplaces that brings our culture and values to life, with a focus on continuing to evolve our workplace strategy as business needs and external trends evolve.

• Partner with the People team and the Workplace Experience Managers to deliver the CH wellbeing offerings in all state offices.

• Plan, manage and execute circa 15 events and workplace experience activations in the first year.

• Solidify founding key internal stakeholder and strategic supplier relationships to support the seamless and successful execution of all events and workplace activations.

• Working in collaboration to curate a primary workplace experience that fosters a place where our people can connect, create, learn and energise each other.

• Proficient user and adopter of internal software programs, to support greater efficiencies in role deliverables.

• Internal stakeholders: Event Manager, EA's & TA's, Accor Team, Leadership teams across sectors, Group marketing team

• External stakeholders:   Board members, investors, tenant customers, Government agencies, event suppliers, venue suppliers
  

Behavioural

• Alignment to our values

• Future focused capabilities including self awareness, resilience, agility and generosity

• Creative flair, innovative mindset and collaborative approach

• Highly resilient – able to cope with shifting direction, high workload, and a fast-paced environment

• Highly organised and methodical, with strong attention to detail

• Demonstrate sense of urgency with ability to meet critical deadlines

• Confident communicator who proactively engages with stakeholders, an active listener and creative problem solver with ability to present and influence key stakeholders

• Knowledge of industry and peers, and take learnings to influence events which differentiate our brand

• Deeply accountable and solutions orientated

• Gravitas, presence and maturity to lead the Workplace team effectively

Technical

• 5+ years demonstrated experience in a corporate inhouse events role, agency or multi faceted venue coordinator/manager role

• Experience with virtual event and digital event platforms

A spirit of shared success

Together, our efforts shape the success of our customers and communities for years to come. That spirit of shared success is just as important for our people. And, it's not just something we say. Our employees are literally invested in our business – as shareholders.

Learning

On-the-job experiences. 24/7 online learning. Conversation series. Peer to peer coaching. Study leave and financial assistance. LinkedIn Learning.

Well-being

Sonder 24/7 EAP. Tuesday breakfasts. Well-being leave. Monthly Gather events. End of Trip facilities. WELL-accredited workplaces. Flu vax. Well-being speakers, resources and events. 

Wealth

Short and long-term incentives. Salary continuance and crisis insurance. Employee securities. Discounted gym memberships and fitness wearables. Free health checks. Salary packaging. Discounted Qantas Club membership. Accor hotel discounts.

Family

16 weeks paid primary carers leave. 4 weeks secondary carers leave. Support for parental transition. School holiday programs.

Leave

Thank you day. Birthday leave. Purchased leave. Career breaks. Well-being leave. Volunteer leave.

Community

Pledge 1%. Volunteer leave. Community spaces. National partnerships. Workplace giving. Dollar matching.

To learn more about us visit our LinkedIn page