Senior Medical Secretay/Assistant Practice Manager

5 days ago

Newtown, New South Wales, Australia Dr Michael Elliott Full time $80,000 - $120,000 per year

We are seeking an experienced and motivated full time Senior Receptionist / Practice Manager to join a professionally run ENT surgical practice. This a role where you can demonstrate your leadership and help run a small team of staff with our current part time Practice manager and supervise another medical receptionist.

The position combines front desk reception work with practice management responsibilities. This is well suited to someone who is highly organised and able to multi-task.

With modern offices located in Newtown and Crows Nest, the job does require the successful candidate to be able to work in both locations.

Position start date full-time in mid-January 2026 with the aim of beginning training in mid-December (negotiable part-time if needed) .

Essential requirements

  • Proficient computer skills - either Mac or PC
  • Must have minimum of 3 years experience as a Senior Medical Receptionist/Practice Manager
  • Experience in any medical specialty practice is acceptable for this role
  • Experience with Genie medical software (highly desired but not essential)
  • Excellent communication skills
  • Able to multi-task and prioritise tasks
  • Adhere to aspects of medical confidentiality and sensitivity with regard to patient care
  • This is a FULL-TIME position (if you are seeking part-time employment please do not apply)
  • Understanding of privacy, compliance, and workplace health and safety requirements.

Duties include

  • Duties as a medical receptionist with practice management responsibilities
  • Booking appointments, taking calls, taking payments, scanning of reports into Genie
  • Organising and submitting operation lists
  • Preparing patient quotes for surgery
  • Liasing with hospitals (theatre lists), anaesthetists, GPs etc
  • Finalising banking on a daily basis
  • Purchasing of office and medical supplies
  • Set up and tidy up of consulting and procedure room
  • Other duties as expected of a Practice Manager

Both practices are located close to public transport. Parking on site some days but not always.

Please include in your application

  1. Current level of experience
  2. How many years at that level of experience
  3. Your knowledge of Genie medical software

  • Practice Manager

    2 weeks ago

    Newtown, New South Wales, Australia Myhealth Full time $90,000 - $120,000 per year

    About MyhealthAt Myhealth, we blend the best of both worlds: we are a big group with a small business mentality - we offer all the support and resources of a large organisation but with the close-knit, community feel of a locally owned practice. With over 100 practices across QLD, NSW, and VIC, we've built a strong, connected network of professionals,...

  • Medical receptionist

    5 days ago

    Newtown, New South Wales, Australia Rheumatology419 Full time $40,000 - $80,000 per year

    Casual medical receptionist required to cover intermittent staff absences for small specialist medical practice in RPAH Medical Centre, Newtown.  I am looking for 1 or more people to call on now or in the future, to fill planned or unplanned absences, rather than to work regular hours.  Previous medical receptionist experience is essential, and preference...

  • Administrative assistant with prospect to secretarial position

    1 day ago

    Newtown, New South Wales, Australia Private Advertiser Full time $40,000 - $60,000 per year

    Admin assistant required to assist full time secretary with simple tasks such was filing, faxing, restocking, general room tidying for a small solo medical practice at the RPA Medical Centre. This is a casual position with anticipated up to 20 hours per week (or more). There is prospect for evolution of the role within the practice if interested and...

  • Senior Product Manager

    1 day ago

    Newtown, New South Wales, Australia Genetic Signatures Full time $120,000 - $180,000 per year

    Genetic Signatures improves patient care and outcomes by developing innovative diagnostic technologies which simplify molecular pathology.We are an Australian based manufacturer providing diagnostic solutions into leading pathology laboratories in Australia and worldwide. We are looking for a Senior Product Manager to join our supportive and talented team...

  • Marketing and Events Assistant

    2 weeks ago

    Newtown, New South Wales, Australia The Shepherd Centre Full time $60,000 - $80,000 per year

    About UsThe Shepherd Centre (TSC) is a highly regarded not-for-profit providing specialised programs for children with hearing loss and their families. For over 50 years, we've empowered generations of children to listen, speak and have a voice – creating a world of choice and amplifying possibility.From our world-leading early intervention program for...

  • Administration Manager

    1 day ago

    Newtown, New South Wales, Australia Road Freight NSW Full time $40,000 - $60,000 per year

    Job DescriptionTitle : Administration Manager (part time)Reporting to : CEOWorking hours     : Flexible – up 15hrs per weekOverviewRoad Freight NSW (RFNSW) is the peak industry organisation for the road and freight industry in NSW.RFNSW is seeking a dynamic and highly motivated Administration Manager to work closely with CEO and is capable of...

  • Admin and Communications Assistant

    1 day ago

    Newtown, New South Wales, Australia Newtown Erskineville Anglican Church Full time $40,000 - $60,000 per year

    Newtown Erskineville Anglican ChurchLocation: Newtown, NSWLocation type: HybridDate advertised: 11th November 2025Job Type: Part timeClosing Date: 28th November 2025Newtown Erskineville Anglican Church ) are seeking an organised and committed person to join the staff team as an admin and communications assistant. This flexible, two-to-three-day position will...

  • Cosmetic Nurse

    1 day ago

    Newtown, New South Wales, Australia Aqua Laser Clinic Full time $90,000 - $120,000 per year

    About the roleAre you an experienced nurse in cosmetic or hair-loss treatments looking to grow your career in aesthetics? We're seeking a skilled nurse for a casual role at our busy, well-established clinic in Newtown, delivering a range of non-surgical cosmetic, hair-loss and laser services. This role is ideal for a passionate professional who's eager to...

  • Airline Revenue Management

    2 weeks ago

    Newtown, New South Wales, Australia Maxamation Full time $100,000 - $120,000 per year

    Maxamation has an excellent reputation for providing a highly effective airline revenue management system, Aviator, backed up by the best customer support in the business. This was confirmed in a recent survey in which our airline customers awarded us 4.8 stars out of 5 for support.Due to a recent increase of airline customers, we are looking for an...

  • Pharmacist - Carillon Compounding Pharmacy Newtown

    1 day ago

    Newtown, New South Wales, Australia Alchemi Group Full time

    We are looking for an experienced Compounding Pharmacist to join our team at Carillon Compounding Pharmacy.This is a full time role working between the hours of 8.00am - 5.30pm Monday to Friday. However, we are also open to candidates interested in part time days or hours if you are seeking greater flexibility.Duties will include:Compounding and dispensing...