Program Coordinator

Epworth HealthCare is Victoria's largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia's health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients. 

At Epworth, we are united in our commitment to fostering a diverse and inclusive workplace—one that is culturally safe and respectful of the enduring cultural and spiritual connections of our people.

We value all differences, ensure equitable practices, and empower individuals to lead and learn inclusively in their everyday interactions. Our goal is to create an environment where everyone feels a genuine sense of belonging.

Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters.

Reporting to the Manager Epworth Clinical School and work closely with the Dean of the Epworth Clinical School, you will be responsible for creating, implementing and managing the day-to-day bespoke timetabling for medical students/doctors based on curriculum needs and clinician availability. 

This role a full time position . Part time (0.8) can be considered.

You will make an impact by:

• Your ability to communicate clearly to all stakeholders and craft your communication to meet the overall needs of both the  Clinical School and the recipient
• Having a high attention to detail without losing sight of the big picture
• Having superior Microsoft 365 computer skills
• Able to identify and escalate to management potential issues as well as being  proactive in their resolution
• Building and maintaining excellent relationships with multiple stakeholders including clinicians, medical students and affiliated universities
• Ultimately being able to work autonomously with guidance yet be part of a supportive small team.

Position Description 

To be successful in this role…

You will enjoy meeting the challenges of complex flexible scheduling/timetabling and be able to pivot as required to deliver a seamless service.

You will be:

• Inherently customer service focused
• Respectfully tenacious
• Committed to win/win outcomes
• Open to direction and guidance
• Friendly and approachable
• Pro life-long learning

Why Join Epworth?

It's the sense of belonging and being part of an organisation and a team that works to make sure that every patient matters. In addition to this, you will have access to:

• Salary package up to $15,900 pre-tax annually, leading to greater take home pay
• The largest educational scholarship program of its kind in Australia
• Ability to purchase up to four additional weeks of leave
• Reduced cost of health services for you and your family at Epworth
• Relocation assistance is available for approved candidates

We welcome applicants from all backgrounds. This includes First Nations peoples, people with disability, mature-age and young job seekers, members of the LGBTIQA+ community, and individuals from all cultural backgrounds. We are committed to providing an equitable, inclusive, and barrier-free recruitment experience for everyone.

If you need support during the application process or would like to discuss reasonable adjustments, we encourage you to let us know what you need to participate fully and confidently. We understand that sharing your needs can feel daunting, so please know that any information you provide will be treated with the utmost confidentiality and respect.

Ready to Make a Difference?

To apply, click the I'm Interested button to attach your CV and cover letter.

For more information about the role, refer to the attached position description or contact [email protected] or call

It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy.

As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you).

At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.