Plant & Project Administrator

1 day ago

Campbellfield, Victoria, Australia Substrata Group Pty Ltd Full time $60,000 - $90,000 per year

Position Overview:

We are seeking a highly organised and detail-oriented Plant & Project Administrator to join our team for an immediate start. The ideal candidate will have proven experience in managing plant and equipment, tender processes, compliance documentation, and procurement activities in the construction industry.

Key Responsibilities:

  • Assist in the coordination and administration of project documentation
  • Prepare, review, and manage tender documentation and submissions
  • Request quotes from subcontractors and suppliers for parts, materials, and services
  • Create and issue purchase orders for the project team, ensuring costs are accurate and within budget
  • Maintain accurate records of project files, OH&S, policies, procedures and certifications
  • Liaise with project teams, suppliers, and clients to facilitate effective communication
  • Support in planning, scheduling, and tracking project milestones and deliverables
  • Monitor and update compliance registers and documentation requirements
  • Track and verify costs against budgets and project estimates
  • Support procurement processes and supplier management
  • Assist in supporting the Operations Manager to facilitate effective project execution, resource management, and team coordination

Requirements:

  • Proven experience in project administration, tender management, compliance documentation, and procurement
  • Strong knowledge of various types of equipment and heavy machinery used within the industry.
  • Ability to interpret technical specifications, manuals, and maintenance schedules related to equipment
  • Exceptional attention to detail and accuracy
  • Excellent organisational, communication and time-management skills
  • Proficiency in Xero, MS Office Suite and project management software
  • Ability to work independently and as part of a team

Qualifications:

  • Relevant qualification in Business Administration, Construction Management, or related field preferred
  • Prior experience in the construction, civil, or infrastructure sectors is advantageous

About Us:

At Substrata Group, we are a specialised subcontractor focused on supporting tier-one projects through a comprehensive and collaborative approach. Our team is committed to delivering high-quality, tailored services across a range of disciplines, working closely with other subcontractors and stakeholders to ensure smooth project execution from start to finish. We prioritise teamwork, innovation, and integrity, fostering a dynamic work environment where every member contributes to the success of complex and high-profile projects. As a company, we value our employees and are dedicated to providing opportunities for growth, development, and meaningful collaboration within the construction industry.

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