Portfolio Coordinator

Work type:Fixed Term

• Full time
• Fixed Term – 31/12/25
• Bundoora Campus
• Salary HEO7 $100,166 - $110,189 plus 17% superannuation

About the position

The Portfolio Coordinator at La Trobe University is a key role within Information Services. This position supports the effective coordination and management of the university's project portfolio. The Portfolio Coordinator is responsible for assisting in the planning, execution, and monitoring of projects to ensure they align with the university's strategic objectives and are delivered on time, within scope, and budget.

Duties at this level will include:

Project Coordination and Support

• Assist in the development and maintenance of project plans, schedules, and budgets (including processing of journal transfers invoices).
• Coordinate project activities, resources, equipment, and information to ensure projects are delivered effectively.
• Support project teams in tracking progress and performance, ensuring adherence to project plans and timelines.

Reporting and Documentation

• Prepare and maintain project documentation, including project charters, status reports, and meeting minutes.
• Develop and update project dashboards and performance metrics for regular reporting to stakeholders.
• Ensure documentation is accurate, up-to-date, and accessible to project teams and stakeholders.

Stakeholder Engagement

• Liaise with project stakeholders to gather requirements, provide updates, and address any concerns.
• Facilitate communication and collaboration among project teams, ensuring clear understanding and alignment of project objectives.
• Assist in organising and conducting project meetings, workshops, and reviews.

Risk Management and Quality Assurance

• Identify potential project risks and issues and assist in developing mitigation strategies.
• Monitor project compliance with university policies, standards, and best practices.
• Conduct quality assurance checks to ensure project deliverables meet the required standards.

Continuous Improvement

• Contribute to the development and improvement of project management processes, tools, and templates.
• Provide feedback and recommendations to enhance project efficiency and effectiveness.
• Participate in post-project reviews to identify lessons learned and best practices for future projects.

Skills and Experience

To be considered for this position, you will have:

• Experience in supporting project management activities within a complex organisational environment.
• Knowledge of project management methodologies, tools, and best practices.
• Proficiency in using project management software and tools (e.g., Microsoft Project, ServiceNow PPM).
• Strong organisational and time management skills, with the ability to handle multiple tasks and priorities.
• Excellent written and verbal communication skills for preparing reports, documentation, and stakeholder engagement.
• Ability to work collaboratively with diverse teams and build positive relationships with stakeholders.
• An undergraduate degree in any area relevant to the position with at least 4 years subsequent experience; or extensive experience and management expertise; or an equivalent alternate combination of relevant knowledge, training and/or experience.

Please refer to the Position Description for other duties, skills and experience required for this position.

Welcome to Bundoora campus – Please click on the video link below:

Benefits:

• 17% employer contributed superannuation
• On site childcare facilities
• Flexible work arrangements
• Discounts for staff and their family members to study a range of La Trobe courses

How to apply

Closing date: By 11:55pm, Sunday 31st August 2025

Position Enquiries: Sean Boyle, Senior Manager Delivery

via email:

Recruitment Enquiries: Lisa White, Talent Acquisition Consultant

via email:

Only candidates with Full Working Rights in Australia may apply for this position.

Please submit an online application ONLY and include the following documents:

• Cover letter,
• An up-to-date resume and;
• A separate document addressing each bullet point under the Essential Criteria 'Skills and knowledge required for the position', which is located in the position description.

Aboriginal and Torres Strait Islander Applicants

We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

La Trobe University is committed to creating a diverse and inclusive workforce. We take an intersectional approach by actively supporting and encouraging people of all backgrounds and abilities to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. Flexibility in interview format will be offered to shortlisted candidates.

All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.