Administration Support

Organisation/Entity: Sydney Trains

Job category: Administration & Office Support

Job location:
Auburn, NSW, AU, 2144

Job reference number: 101748

Employment type: Permanent Full-Time

Salary range: $ $95992.0

You put people at the heart and take pride in the impact of your work.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you'll:

Combine coordination with essential administrative responsibilities, thereby ensuring efficient high volume data entry, accurate documentation, and effective communication across the team. Acting as a central point of contact between Depot staff, contractors, and other teams, you play a vital part in maintaining workflow, supporting the Supervisor, and contribute to overall operational efficiency.

Just to list, you will:

• Provide high level administrative support to the depot team, ensuring smooth daily operations through coordination of meetings, site inductions, procurement receipting, and compliance-related tasks.

• Manage high volume data entry, particularly the accurate entry of servicing certificates into the compliance register, ensuring timely updates and alignment with operational requirements.

• Compile and document information to support the development of reports and documentation, particularly for safety and compliance purposes. Maintain accurate records and registers, including scanning, archiving, and document management using CM10.

• Independently manage and track site inductions for visitors and workers, ensuring adherence to safety protocols.

• Deliver professional customer service and onsite support to depot visitors, contractors, and employees, fostering a positive and efficient working environment.

Please note that this position operates out of an operational depot location in Auburn.

For more information on this position and business unit, view the role description and information pack.

About you

As an autonomous operator, you thrive both independently and as part of a team. You are eager to learn and grow while actively contributing to the team's success. With exceptional attention to detail, you excel at multitasking and managing competing priorities effectively. You are a task oriented professional willing to roll up your sleeves and getting the job done. Your strong communication and stakeholder engagement skills allow you to connect with individuals at all levels, including depot and site-based staff. You have the ability to think critically, adapt, and learn in a fast-paced, dynamic environment.

Highly organised, you maintain a high degree of accuracy in all tasks. Prior experience in data entry or archiving will be highly regarded. Intermediate proficiency in Microsoft Excel is essential to succeed in this role. You will be comfortable working in and around depot locations and operational sites.

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

At Sydney Trains, our rail services keep Sydney moving by putting our customers at the centre of everything we do. We work with our local communities to deliver safe, timely and efficient rail services 24 hours a day, seven days a week.

Our trains and network are evolving to meet the needs of our customers now and well into the future. We're continuing to integrate technological innovations that help us deliver a smarter and more sustainable network.

Join us

Our workforce is as diverse as the community we serve. If you'd like further information on our inclusion and diversity initiatives, visit Transport careers.

We offer a wide range of employee benefits, like our award-winning flexible and hybrid work options.

This is an in-person, on-site role.

What are you waiting for…? Connect with us. Apply now

Applications close: 11:59 pm Thursday, 2nd October 2025.

For more information about this role, please contact SHEFALI..NSW.GOV.AU.

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal people or Supporting people with disability for more info or speak to your talent team member to arrange any adjustments to how you interact with us.

Need some help with your application? Take a look at our application tips video series.

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