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Bid Coordinator

2 weeks ago

Sydney, New South Wales, Australia Shape. Full time $90,000 - $120,000 per year

About Us

At Bid.Shape.Shake. we specialise in construction-specific tender and branding consulting. We partner with builders and developers to deliver winning tenders, EOIs, and proposals that consistently set our clients apart in a competitive industry.

Our point of difference is combining strategic bid coordination with high-end creative. We have a skilled creative team who design impactful, visually polished submissions. Your role is to ensure strategy, compliance, and client inputs are coordinated seamlessly.

The Role

We are seeking a Bid Coordinator who will primarily manage tender submissions from end to end, while also assisting with client account management (websites and branding projects). This dual responsibility means you will not only handle the detail and deadlines of bids but also contribute to client relationships, and multiple creatives.

This role is fast-paced and deadline driven, but also highly collaborative. You will be working with experienced consultants, designers, and strategists to deliver exceptional outcomes for our construction clients.

What We're Looking For

  • 5+ years' experience in bid coordination, tender writing, or related roles (construction industry experience)
  • Strong organisational skills with the ability to manage multiple submissions simultaneously
  • Excellent writing and editing skills, with attention to compliance and clarity
  • Experience liaising with clients and internal teams (account management exposure is a plus)
  • Proficiency in Microsoft Office and Adobe Acrobat (InDesign familiarity advantageous)
  • Ability to thrive under tight deadlines and competing priorities
  • Sydney-based, hybrid working arrangement

Responsibilities

  • Coordinate tender and EOI submissions end to end, ensuring compliance and high-quality delivery
  • Liaise with clients to gather inputs and manage expectations
  • Work with our creative team to ensure submissions are both strategically sound and visually polished
  • Assist with account management tasks for websites, branding and capability statements, supporting long-term client relationships
  • Maintain bid registers and manage submission tracking

Employment Structure

  • Contract-to-full time may be considered for the right candidate
  • Hybrid: Sydney-based, with WFH flexibility

Immediate Start

Candidates available to commence immediately will be prioritised.

Application Requirements

  • Submit your CV highlighting bid/tender and client-facing experience
  • LinkedIn applications only
  • In your cover letter, please answer the following question:
  • Think back to a time when you reviewed or coordinated a tender and noticed something that was not standard. What was it, and how did you handle it?
  • Only shortlisted candidates will be contacted