Purchasing Assistant

We are a fast-growing FMCG company located in major Australian cities specializing in the importing and distribution of Asian food products to Australian and New Zealand markets. An opportunity exists in Archerfield QLD, for an experienced Purchasing Assistant to work in a fast-paced environment.

This role will be reporting to the Purchasing Manager. You will also help be part of the team's efforts to drive change, improve processes and increase efficiency.

Purchasing & Supply Chain

Assist in the end-to-end process from raising purchase orders and LC's to clearance of goods, tracking of vessels; chasing documentation as well as to receipting and costing of goods. Manage relationship with suppliers, customs agents, freight forwarders, AQIS to ensure compliance and a smooth process.

Purchasing

• Assist Sales & Warehouse with product purchasing, planning, forecasting and shipment schedules.
• Sales analysis and Inventory control to avoid 'out of stock'.
• Responsible for stock movement analysis, reporting and purchase order quantity recommendations by liaising with the sales team.
• Liaise with Sales and Vendors to determine order lead times and order quantities before generating P.O.'s to ensure optimum quantity is ordered.
• Generate purchase orders, delivery instructions, goods receipting in the system and cost calculations.
• Following up goods receipt and obtaining proof of delivery.
• Maintain records of goods ordered and receipted for HACCP purposes, product costs (using excel) and supplier information.
• Work with Finance to double check supplier remittances.
• Participate in WMS project implementation to set business requirements for procurement.
• Develop policies & procedures for the purchasing department regarding inventory control, stock forecasting, ordering etc.

Inventory

• Assist to maintain the company sales forecasting process
• Replenishment/ ordering process, optimize the stock on hand and maintain safety stock levels
• Assist in the preparation of reports as required on purchasing and inventory usage.
• Monitor shipment ETA's and work with Inventory Manager & Supplier to reduce delivery lead times.
• Take part in company-wide stock take activities.
• Other ad-hoc projects as required.

Have awareness and be secondary support to:

Import/ Export Coordination

• Liaise with customs agents & other third party providers
• Liaise with suppliers to coordinate shipment of goods, shipping documentations for AQIS compliance
• Liaise with AQIS to ensure smooth import process

Compliance & Food Safety

• Be up to date with food safety regulations and coach managers/ employees about food safety.
• Assist suppliers with information on labelling standards and restricted ingredients.

General

• Assist in monitoring PO's, ETA'S, ETD's as well as contra payments or debit notes.
• Administrative support duties for the department including filing, updating customs records, preparing correspondence and inputting and retrieving information from computer database and other duties as required

Requirements and Qualifications

• Bachelor's degree in business administration, management, finance, or related field preferred
• Solid knowledge and understanding of purchasing processes, policy, and systems
• Min 1 years previous experience as purchasing officer or related position
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
• Knowledge of Microsoft Dynamics AX is desirable
• Excellent verbal and written communication skills; able to negotiate, establish, and process contracts.
• Must be able to speak and write in Chinese and English. Knowledge of Cantonese is an added advantage
• Able to multitask, prioritize, and manage time efficiently
• Accurate and precise attention to detail
• Able to make decisions in a fast-paced environment

Job Types: Full-time, Permanent

Pay: From $55,000.00 per year

Benefits:

• Employee discount
• Professional development assistance

Application Question(s):

• Which of the Microsoft Office products are you experienced with?

Experience:

• Purchasing Assistant: 1 year (Required)

Language:

• Cantonese (Required)
• Mandarin (Preferred)

Licence/Certification:

• Full Driver Licence (Required)

Work Authorisation:

• Australia (Required)

Work Location: In person