Accounts/Administration

Work Type: Ongoing - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 2

Occupation: Accounting, finance and procurement

Location: Melbourne - Southern suburbs

Reference:

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

No attendance required during school holidays. This position will be responsible for Accounts Payable, along with supporting of Accounts receivable. There will be administration responsibilities such as support of HR with local payroll entry. They will be part of the administration team and as such will also undertake some first aid, ordering of supplies, answering of phones etc as required.

• Manage Accounts Payable
• Manage AIMS
• Manage fundraising activities.
• Prepare financial documentation to school council regarding profit and loss for events.
• Prepare funding submissions for the leadership team and school council.
• Additional administrative/Financial tasks as directed by the Business Manager and the Principal class.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Cheltenham Secondary College is well reflected in the statement: "Tradition and excellence in a caring, disciplined environment."

Founded in 1959, Cheltenham Secondary College is a single campus, Year 7 to 12 coeducational college of approximately 800 students. The College motto is 'Health and Learning'. The College is committed to providing comprehensive, relevant and challenging programs that enable all students to work towards achieving their potential and to be responsible and contributing citizens to their community, Australia and the World. We provide balanced and relevant education in an encouraging and nurturing way.

VALUES AND ENVIRONMENT

The College¿s values are Personal Best, Sense of Community, Respect and Responsibility. These values guide us in everything we do from personal growth and responsibility, inclusion and social justice, lifelong learning (to learn, to know, to be and to live together), experiential learning and eLearning.

How do we define or display these values?

• Development of personal excellence and willingness to participate is encouraged and acknowledged.
• By maintaining traditional values linked to the dress code/uniform, strong discipline and a supportive welfare structure.
• As a unified environment, we advocate honesty, loyalty, courtesy, consideration for all, tolerance and respect for one another.
• By fostering a sense of pride in self and a willingness to excel, which in turn encourages team spirit.

LOCATION AND ZONE

The College is bordered by a residential area, a light industrial zone and a large shopping complex (Westfield Southland), with both Monash University and Holmesglen TAFE Moorabbin Campus in close proximity. The College is well serviced by public transport, including bus services and the Cheltenham, Southland and Moorabbin railway stations.

Many enrolments are from outside the College's designated zone. Enrolments also include a cohort of overseas fee-paying students, thus adding further to the multicultural nature of the College. Enrolments of boys exceed enrolments of girls at most year levels. The Student Family Occupation Index is reducing slightly.

STAFF

Cheltenham Secondary College has a dedicated staff who are committed to the best outcomes for students, who support the ethos of the College and are approachable and receptive. There is low turnover of staff.

CURRICULUM PATHWAYS

Students are grouped horizontally in year levels and managed in three sub-schools: Junior (years 7 and 8), Middle (years 9 and 10) and Senior (years 11 and 12) Schools. The Year 12 pass rate is very high, and the vast majority of students go on to tertiary study.

The College provides a common and comprehensive program of cross and cocurricular activities to all students across all year levels. Each sub-school is led by a Director and Coordinators.

As students move through the school, the opportunities available to sub-school curriculums are:

Middle School

Years 9 and 10:

• Students are provided with the common core curriculum but are also able to choose elective subjects in their chosen areas, leading to their final choices of a Senior School program that provides them with academic, vocational and traineeship post-secondary needs.

Year 10:

• Students undertake work placement.
• Some students take up apprenticeships, traineeships or transfer to a senior campus college after year 10.
• Students are able to participate in Vocational Education and Training (VETis), in University Enhancement programs.

Senior School

Year 11:

• Year 11 students undertake work placement.

Years 11 and 12:

• Students have the option to continue their academic pathway through the VCE and VCE VM programs.
• Students are able to participate in Vocational Education and Training (VETis), in University Enhancement programs.
• A significant number of students study a Language other than English (LOTE) outside normal school hours with external providers.

ADDITIONAL STUDENT OPPORTUNITIES

• An extensive cocurricular activities program exists which allows students to develop their talents outside of the classroom.
• The College takes a very high profile in inter-school competitions (especially sport and debating), has an extensive instrumental music program, a Year 12 Leaders program, a Student Representative Council, Form Captains and an invaluable peer support program.
• The Avenues, a sister school interstate exchange program which expands the opportunities for students and focuses on competitive and cooperative programs in sport, culture and the arts.

CHELTENHAM SECONDARY COLLEGE COMMUNITY

• Parents and Friends: The College welcomes and actively encourages parent participation in their children's schooling through the College Council and its range of subcommittees
• Local Council, Sporting Groups and other key broader community groups: City of Kingston, the Local Learning and Employment Network (LLEN), various Rotary Clubs, RSL and welfare organisations.

Applications close Monday 15 September 2025 at 11.59pm

Posted

3 September 2025