Clinical Operations Administrator

1 day ago

Camberwell Victoria Australia CardioScan Full time $60,000 - $90,000 per year

CardioScan is a global leader in cardiac diagnostics, providing rapid, accurate heart health insights through cutting-edge technology, innovative software, and expert analysis. With operations across 11 countries and over 850,000 tests reported annually, we're redefining how healthcare professionals access life-saving cardiac data.

About the Role

We're looking for a Clinical Operations Administrator to join our growing Australian clinical team. This part-time role plays a pivotal part in supporting our echocardiography operations, both onsite and remotely. You'll work closely with Sonographers, Cardiologists, clinic staff, and internal teams to keep everything running smoothly behind the scenes - ensuring seamless coordination, efficient scheduling, and outstanding patient and customer support.

As CardioScan continues to expand, this position has strong potential to transition into a full-time opportunity.

Key Responsibilities

  • Provide essential administrative support – Be the central point of contact for clinical, operational, and customer enquiries, managing bookings, patient scheduling, billing data, and phone support for clinics and patients.
  • Coordinate scheduling and rostering – Help maintain and optimise staff and patient schedules, ensuring coverage across clinics and quick adjustments when needed.
  • Optimise workflows – Partner with Echocardiographers and operational staff to streamline processes, delegate routine tasks, and minimise administrative load on clinical teams.
  • Maintain documentation – Support the development and maintenance of Standard Operating Procedures (SOPs) to ensure consistency and compliance across clinical operations.
  • Contribute to innovation – Identify and implement improvements that enhance efficiency, accuracy, and the overall quality of service delivery.

About You

You're proactive, organised, and thrive in a fast-paced environment where precision and collaboration matter. You'll bring:

  • Strong administrative and organisational skills – Confident managing multiple tasks, scheduling, and reporting with attention to detail.
  • Clear communication and interpersonal skills – Able to liaise professionally and empathetically with clinicians, staff, and patients.
  • Process and workflow management – Skilled in coordinating rosters, monitoring clinic activity, and identifying areas for improvement.
  • Problem-solving mindset – Quick to spot issues and act with initiative to resolve them.
  • Tech confidence – Comfortable using scheduling tools, EMR systems, and new digital platforms to support operations.
  • Collaborative approach – You work well with cross-functional teams and enjoy being part of a close-knit, high-performing group.
  • Continuous improvement mindset – Open to feedback and always looking for ways to make things run better.

Why work with CardioScan? 

  • Be part of a mission-driven business improving lives daily 
  • Work with a collaborative, energetic and forward-thinking team 
  • Join a truly global company that's scaling rapidly-and take your career with it 
  • Enjoy great perks including birthday leave, flexible working arrangements, and strong mentorship to support your growth and development.

CardioScan is an equal opportunity employer committed to attracting and retaining diversity in our workforce

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