Senior Registry Officer

About Us

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the `Courts Group'.

Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

SCV

The Supreme Court of Victoria is the highest court in Victoria and comprises the Court of Appeal and the Trial Division. The Court deals with major criminal and civil matters, plus appeals against decisions of lower courts.

The Supreme Court of Victoria recognises that its people are integral to its ability to meet and exceed community expectations and to achieve its goal of being an outstanding superior court. We continually strive to create a high-performance workplace that is characterized by creativity, innovation, flexibility, and quality delivery.

The Supreme Court Registry delivers high quality, responsible and flexible administrative, case management, policy and specialist services to the judiciary, legal profession, court users and the public.

About the Role

This position sits within the Appeals & Crime arm of the Supreme Court Registry, which includes the Court of Appeal and Criminal (Trial) teams.

The Senior Registry Officer is responsible for undertaking a variety of specialist functions within Registry team and coordinate a wide range of administrative tasks in relation to case management, court file maintenance, providing support to chambers, monitoring and responding to incoming correspondence, and communicating with a range of internal and external stakeholders.

Duties and reponsibilities will include:

• Performing a range of legal, administrative and quasi-judicial functions under supervision which contribute to the day-to-day operations of Registry.
• Coordinating case management tasks including the filing, listing and processing of proceedings before the Court, the authentication and processing of orders and entering outcomes ensuring that the Court's electronic case management systems are maintained and update-to-date at all times.
• Communicating effectively on behalf of the Registry with members of the judiciary, other court registries, chambers and other legal staff, media, members of the public and the profession.
• Providing information and authoritative advice on court procedures, practices and protocols to all court users.
• Assessing written correspondence from internal and external stakeholders and either reply, process or forward this correspondence where appropriate.

About You

To be successful in this role, you will have excellent interpersonal and communication skills to be able to confidently and accurately convey information over the telephone, in writing (email) and in person (counter) to stakeholders such as self-represented litigants, members of the legal profession, the public and chambers. You will also be a team player, someone who can work cohesively and collaboratively within a team.

Experience in a court, tribunal or other legal environment is highly desirable.

Please note: due to the nature of the cases managed within the Appeals & Crime team, this role may involve dealing with sensitive or challenging information at times. We understand this can be difficult, and we provide a range of support services and resources to help staff manage these situations and look after their wellbeing.

How to apply

Click the `Apply Now' button, ensuring you include the following in your application:

• resume
• a short cover letter

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

As part of our commitment to a safe and respectful workplace, CSV conduct pre-employment checks, including reference checks, police checks and misconduct screening. These checks are handled confidentially, with care and are a standard part of our hiring process to ensure the right fit for both candidates and Court Services Victoria.