Business Admin/Virtual Assistant

5 days ago

Sydney, New South Wales, Australia TGY Trade Virtual Assistants Opc Full time $45,000 - $65,000 per year

Remote Position
Part-time
A Painting and Decoration services in NSW is looking for a
detail-oriented and efficient Virtual Assistant
to support their growing painting business. The business owner wants to keep the projects running smoothly and free him up to focus on-site.

Key Responsibilities
Email Management & Organisation -
Sort, record, and manage emails, filter out unnecessary subscriptions, and keep communication clear and structured.

Quoting & Estimating
- Prepare and manage quotes, assist with take-offs for jobs and plans, support estimating processes in Ground Plan, and enter/review details in Simpro.

Job Planning & Scheduling
- Manage scheduling and allocate time and purchase orders in Simpro; reconcile purchase orders as needed.

Bookkeeping & Payroll
- Assist with bookkeeping, payroll, wages, and profit-and-loss reporting in Xero.

General Administration
- Organise documents and files, and support the creation of SOPs for smoother workflows.

Communication & Reporting
- Maintain a company email address, respond to selected client emails as directed, and ensure smooth coordination with the business owner and the team.

Future Responsibilities
- May include managing social media content

What Were Looking For

  • Confident, efficient, and highly organised
  • Strong attention to detail and accuracy
  • Experience with Simpro, Xero, GroundPlan, or similar tools a plus
  • Proactive mindset able to create systems that save time and increase profitability
  • Open to learning, adaptable, and reliable

Perks & Benefits:

  • Permanent Morning Shift (Monday-Friday)
  • Paid Australian Holidays
  • Signing Bonus
  • Birthday Gift Certificate
  • Monthly Meal Voucher
  • Annual Loyalty Bonus
  • Opportunity to work with a dynamic team & diverse clients
  • Work from anywhere with a stable internet connection
  • Bi-Monthly Payouts
  • Opportunity to earn incentives & bonuses
  • Outstanding people culture & non-toxic work environment
  • Opportunities for growth & career advancement

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