Legal Administrative Assistant – Commercial, Estates

10 hours ago

Wollongong, New South Wales, Australia Foye Legal Full time $45,000 - $65,000 per year

The Firm

Foye Legal is an award-winning law firm specialising in providing comprehensive legal services across various sectors. With a strong reputation for professionalism and results, we work with a diverse range of clients and pride ourselves on offering practical, clear and strategic legal advice that drives successful outcomes for our clients.

The Role

Are you ready to kickstart your career in administration with a team that values initiative, teamwork, and growth? We're on the lookout for an enthusiastic Administration Assistant to join our Commercial, Business, Property & Estates Division.

You'll play an essential role in keeping our team running smoothly — supporting a Senior Associate and Paralegal delivering high-quality work for our clients every day.

Duties

  • Preparing Court documents and briefs
  • Drafting Wills and other Estate Planning documents
  • Opening and closing files together with preparation of costs agreements
  • Assistance in drafting, formatting and amending documents/correspondence including sending by email, DocuSign or Adobe
  • Liaising with clients, lawyers, barristers, financial institutions, Council, water authorities, strata management and real estate agents
  • Arranging appointments and diary management
  • Maintain schedules on files and ensuring all general checklists are up to date
  • Accessing and maintaining the firm's safe custody
  • Matter invoicing, receipting and accounting responsibilities
  • Assisting with all administrative aspects of business, estate, commercial and property law files
  • Assisting with PEXA workspaces, EDR document stamping, registration of documents and undertaking property searches
  • Preparing settlement documentation

Skills & Experience

  • Willingness to learn and take on new challenges
  • Confident using Microsoft Office (Word, Outlook, Excel)
  • Strong organisational skills and a keen eye for detail
  • A friendly, proactive team player with great communication skills and excellent customer service
  • Good written and oral communication skills
  • Great organisational and prioritisation abilities

Desirable but not essential

  • Legal administrative experience however if you are a junior, we are willing to train the right candidate.

Culture

Our team operates in a friendly and dynamic work environment where everyone is recognised and supported in achieving their professional and personal goals. We foster a positive, inclusive, and collaborative culture where success is shared and celebrated.

Benefits

  • Comprehensive learning and development programs to support career progression.
  • Participation in business incentive schemes.
  • A work environment with positive values and a team-focused atmosphere.

Contact 

We are looking for someone who is dedicated to their role as an administrative assistant (law students need not apply) so if you're motivated, organised, and ready to grow — we'd love to hear from you

Apply today by sending your resume and a brief cover letter telling us why you'd be a great fit to Lauren McDonald-Pappot, on  or for a confidential discussion regarding this role, please call

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