Sales Administrator

12 hours ago

Hawthorn VIC Australia Kay & Burton Full time $60,000 - $90,000 per year

For over 80 years, the Kay & Burton brand has been synonymous with premium properties in Australia. Its record of excellence in marketing fine homes and discreet personal service has created an enviable sphere of influence in the Australian real estate industry. Today, Kay & Burton - which has grown to over 150 employees across multiple offices - is attracting worldwide interest. With an unparalleled dedication to service, Kay & Burton is committed to ensuring the best possible result for every client and every property entrusted to its care.

Looking for the next step in your Real Estate career?

We are seeking a dynamic individual willing to invest time and effort in the Kay & Burton brand of professionalism, service and discretion and in building and maintaining strong relationships. In this role you will work within a team environment in a professional, efficient and diplomatic manner to manage all aspects of the administration tasks associated with sales campaigns. 

Tasks/Responsibilities will include:

  • Provide ongoing sales assistance to sales employees by assisting with sales related activities
  • Enter property details accurately into our database (CRM).
  • Preparation of marketing schedules for property marketing campaigns.
  • Activate marketing schedules in Kay & Burton Home once marketing has been paid and book print advertising spaces.
  • Build marketing in Kay & Burton Home and email completed proofs to sales agents for approval, including boards, brochures, drop cards and print media.
  • Manage internet property listings across all internet portals, as well as the booking of social media marketing.
  • Managing and keeping up to date the sales admin operating system which includes all related tasks and compliance checks
  • Ensuring all properties are compliant before making any changes throughout the sales process
  • Coordinate correspondence to solicitors in relation to contract processing
  • Produce and compile property reporting
  • Prepare open packs and auction bags
  • Occasional assistance with submissions if required
  • Maintain campaigns on a weekly basis – adding/updating OFI times, board alternations, brochure reprints, image order updates etc.
  • Order/coordinate pointer boards and auction services for all upcoming campaigns.
  • Other administrative duties as required

About you:

You are a customer focused individual with excellent communication and people skills. You will be able to recognise and respond to competing priorities in order to create an effective and efficient office environment. 

To be successful in this role you will possess:

  • Extensive experience in an sales administration; Real Estate experienced highly regarded
  • Advanced competency in Microsoft Office suite specifically Excel and Word
  • Ability to work well independently and as part of team and demonstrate initiative 
  • Exceptional relationship and communication skills 
  • High level of attention to detail, customer service focus, personable demeanor 
  • Experience in Real Estate Industry and advertising experience (highly regarded) 

Kay & Burton has much to be proud of - but nothing more so than its people. If you feel you have what it takes to step into this role and become an integral part of our Boroondara team, please express your interest.

Only personal applications from Australian citizens or permanent residents will be considered and only short-listed applicants will be contacted.

*No recruitment agencies please

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