Executive Assistant

15 hours ago

Bairnsdale Gippsland, Australia Whelans Group Full time $75,000 - $100,000 per year

Join our Team as an Executive Assistant

Location: Bairnsdale/Remote | Employment Type: Full-Time | Salary Range: $75-$100K per annum plus super

Are you a master of organisation, a communication powerhouse, and a trusted right-hand to senior leaders? We're seeking an exceptional Executive Assistant to support our executive team and help drive strategic initiatives forward in the dynamic world of civil construction.

About Us

At Whelans, we're more than just a family-owned company – we're a dynamic team that takes immerse pride in our work. Our capabilities span civil construction, earthmoving, heavy haulage, road maintenance, quarries, civil construction, welding, fabricating, engineering and traffic control.

With years of expertise, cutting edge tools, and a true-blue spirit, we thrive on 'Making it Happen'.

 What You'll Do

  • Be the gatekeeper of schedules, meetings, and travel logistics
  • Prepare high-impact reports, presentations, and correspondence
  • Liaise confidently with internal teams and external stakeholders
  • Support project tracking, contract documentation, and tender submissions
  • Champion safety by upholding WHS protocols and compliance standards

 What You Bring

  • 3–5 years' experience supporting senior executives
  • A Diploma or Degree in Business Administration, Construction Management, or similar
  • Advanced Microsoft Office skills and familiarity with construction software
  • Impeccable attention to detail, discretion, and a proactive mindset
  • Experience in civil construction or infrastructure sectors (highly regarded)

 Why Join Us?

  • Be part of a high-performing team in a fast-paced, impactful industry
  • Work closely with decision-makers and contribute to real outcomes
  • Enjoy a collaborative culture that values initiative and integrity

Ready to take the next step in your career?

Apply now and bring your expertise to a team that builds more than just infrastructure—we build futures.

Whelans is proud to be an equal opportunity employer. We celebrate diversity and encourage people of all backgrounds to apply. You must however, be currently legally able to work in Australia.

Apply now All applications must include a resume, cover letter and address the key Selection Criteria. Incomplete applications may not be considered.  Salary will be determined dependent on experience and qualifications.

Applications close 5pm, Friday 26th September 2025

Please note: Due to the volume of applications received, only those selected for shortlisting will be contacted.

For further questions, please contact Alisha Caldwell, Recruitment and Human Resources Officer,

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