Contract Administrator

About Us

Harvest Land Group is a local property developer and builder with residential and commercial projects across Sydney region. The organisation is currently having several active projects and is looking for a full time Contract Administrator to support the company.

Role Responsibility:

• Documentation and Record Keeping:

• Assist in maintaining accurate and up-to-date project documentation, including site inductions, daily site diary, daily site photos, WHS documentations, progress reports, and any change orders.

• Organize and file project-related documents for easy retrieval.
• Ensure all designs and plans on site are up to date.
• Ensure that all necessary permits and approvals are obtained and maintained throughout the project.
• Assist in preparing tender documents
• Manage trade contracts and supply agreements.

• Keep records of ordering materials, equipment and plant maintenance

• Communication:

• Act as a point of contact for communication between the construction site and project manager.

• Assist in distributing information and updates to team members, subcontractors, and other relevant parties.

• Scheduling and Coordination:

• Assist in scheduling and coordinating work activities, deliveries, and subcontractor activities.

• Help ensure that work progresses according to the project timeline.
• Cost analysis, reporting and forecasting.

• Budgets, Bill of Quantity, letting of packages, creating scope of works, help with estimating variations and negotiating with sub-contractors

• Resource Management:

• Support the Site Manager in coordinating the allocation of resources, including labour, equipment, and materials.

• Monitor and track the inventory of materials and equipment on-site.

• Manager all materials order and equipment hire.

• Safety Compliance:

• Assist in promoting and enforcing safety protocols on the construction site.

• Participate in regular safety meetings and help ensure that all workers adhere to safety regulations.

• Quality Control:

• Assist in quality control measures by participating in inspections and reporting any issues or concerns.

• Work with the Site Manager to address and resolve quality-related issues.

• Record all defects on site and assign to all relevant subcontractors.

• Assistance with Meetings:

• Support the organization and coordination of on-site meetings with project stakeholders.

• Take meeting minutes and distribute them to relevant parties.

• Problem Solving:

• Assist in identifying and addressing challenges or obstacles that may arise during construction.

• Work collaboratively with the Site Manager to find solutions to issues as they arise.

• Adherence to Regulations:

• Assist in ensuring that the construction site complies with local building codes, safety regulations, and other relevant construction standards.

• Support the process of obtaining necessary permits and approvals.

Minimum:

• 2–5 years' experience in contract administration or project coordination roles within the construction industry.
• Ideally with experience on multi-residential (Class 2) or mixed-use projects.

Preferred:

• Prior experience on mid/high-rise apartment buildings ($10M–$100M+ value).
• Exposure to both design and construct (D&C) and lump sum contract types.

Experience with:

• Procore, Jobpac and Bluebeam (common in Class 2 projects).
• MS Project (for linking progress with claims and variations).
• Excel (cost tracking, reconciliation) and general MS Office suite.

• Bachelor's degree in Construction Management, Quantity Surveying, Building, or related discipline (preferred).

• Demonstrated experience in a similar role within the building construction industry.

• Ability to communicate, influence, and build effective relationships at all levels of the business, working effectively as part of a team.
• Demonstrated ability to operate autonomously using initiative, sound reasoning, listening, and decision-making skills.
• Demonstrated ability to cope with shifting work priorities to deliver results.

• Optional but valuable:

• White Card (mandatory).

• First Aid / Safety Induction (advantageous).