Senior PMO Analyst

9 hours ago

Macquarie Park New South Wales, Australia Talenza Full time $80,000 - $120,000 per year

About the Role

We are seeking a proactive and detail-oriented PMO Analyst / Demand & Portfolio Coordinator to join our dynamic Project Management Office. In this pivotal role, you'll help shape how project demand, resources, and financials are managed across the portfolio - ensuring strategic alignment, transparency, and operational excellence.

You'll work closely with business units, delivery leads, and finance teams to translate business needs into actionable plans, optimise resource utilisation, and drive continuous improvement across project delivery practices.

Key Responsibilities

Demand Management

  • Collaborate with business units to capture, assess, and prioritise new project and initiative requests.
  • Maintain and enhance the demand intake process to ensure alignment with strategic goals.
  • Facilitate demand planning sessions and governance forums, providing relevant reporting and insights.
  • Identify and manage demand-related risks, issues, and dependencies.
  • Promote clear communication and collaboration across business and project stakeholders throughout the demand lifecycle.

Resource Allocation

  • Develop and maintain resource capacity models across teams and projects.
  • Monitor and report on utilisation, availability, and conflicts.
  • Partner with delivery leads and functional managers to ensure effective and efficient resource deployment.

Financial Management

  • Track and manage budgets, forecasts, and actuals across the project portfolio.
  • Support annual budgeting and quarterly financial reviews.
  • Deliver financial reporting and analysis to support decision-making and cost control.
  • Work with Finance to ensure accurate cost centre alignment and financial compliance.

Reporting & Insights

  • Produce dashboards and reports on demand pipeline, resource utilisation, and financial performance.
  • Analyse data to identify trends, risks, and opportunities - presenting actionable insights to leadership.

Change & Process Improvement

  • Champion process optimisation, automation, and standardisation within the PMO.
  • Enhance PMO methodologies and maintain tools, templates, and artefacts for project delivery.
  • Lead post-project evaluations to capture lessons learned and promote continuous improvement.

Open Communication & Collaboration

  • Demonstrate initiative, innovation, and a commitment to quality.
  • Share knowledge and ideas openly, supporting a culture of transparency and continuous learning.

About You

You're a motivated and collaborative PMO professional with a strong foundation in project and portfolio management. You thrive on structure, data-driven insights, and bringing clarity to complex initiatives. You're comfortable working across teams, balancing priorities, and supporting decision-making at all levels.

Qualifications & Experience

Essential:

  • 5+ years of experience in a PMO, project coordinator/manager role.
  • Strong understanding of project lifecycle, portfolio management, and resource planning.
  • Proven financial management experience within a project or program context.
  • Proficiency with tools such as Jira, SharePoint, SAP, MS Project, Power BI, Excel, and portfolio management systems (e.g., Clarity, Planview, or similar).
  • Excellent communication, stakeholder engagement, and analytical skills.

Desirable:

  • Experience in commercial business case modelling.
  • Prio experience in Financial Services or Telco.

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