Payroll Officer

1 week ago

Moorabbin Victoria, Australia Air Aroma Full time

About Us

Air Aroma is a scent marketing agency founded in Melbourne, Australia with offices around the globe. Driven by minimalist, refined design and bespoke aromas, we design, develop and implement scent marketing solutions, by way of unforgettable scent experiences, ambient scenting and custom branded products.

As the industry leader with over twenty-five years of experience and a dedicated team of perfumers, storytellers, and designers, we've created custom scents for some of the most well-known and luxurious brands. We believe in impactful experiences, inspiring spaces, elevated design, and meaningful connections.

About The Role

As part of the broader Finance team, and reporting directly to the Chief Finance Officer, you'll be responsible for end-to-end payroll functions globally (including Australia, Dubai, Netherlands & USA offices).

In this permanent, standalone role, you'll be the main point of contact for all payroll functions and queries. Additionally, you'll be responsible for:

  • Manage end-to-end payroll for over 140 employees across our global offices
  • Maintain and update payroll records, including employee data, contracts, terminations, banking information, tax status, and leave balances
  • Ensure timely and accurate processing of salaries, superannuation, commissions, and reimbursements
  • Validate timekeeping data and resolve discrepancies with employees as needed
  • Liaise with international payroll agents and ensure all global payroll transactions and deposits are executed accurately and on schedule
  • Interpret and apply relevant industrial awards and employment regulations
  • Manage payroll reporting, coding, and monthly reconciliations across systems including Xero, QuickBooks, Expensify, and global payroll platforms
  • Oversee compliance and statutory obligations such as PAYG, payroll tax, WorkCover, Superannuation Guarantee, 401K (USA), and pension (UK/EMEA)
  • Support broader HR and finance processes including onboarding/offboarding from a payroll perspective, leave management, employee queries, and commission payouts

Our finance team supports all our global offices from our Australian Headquarters in Moorabbin. As we are a growing organisation, we are open to either part-time or full-time hours. This is a fantastic opportunity to grow and finesse your career with a global focus

What you'll bring

  • Demonstrated experience in payroll and finance with a flair for numbers
  • A relevant certification or tertiary qualification, (Business or Accounting preferred)
  • A trustworthy and reliable approach when handling confidential employee data
  • Experience using Xero and Salesforce (preferred, but not essential)
  • Strong Excel skills, including formulas, data analysis, and reporting
  • Excellent attention to detail and commitment to accuracy
  • Great organisational skills and the ability to multi-task and manage competing deadlines
  • Curiosity and enthusiasm for working in a creative, sensory-driven industry

What We Offer

  • A friendly, collaborative team passionate about what we do
  • Competitive salary and birthday leave
  • Generous staff discounts on all Air Aroma products
  • A true promote from within mentality, with opportunities to grow within a global organisation
  • Chic new offices in Moorabbin, with end of trip facilities and on-site parking
  • A chance to make a real impact in a growing company

To apply, submit a combined cover letter and CV outlining your suitability for the role and preference of full/part-time hours. We will actively be reviewing applications, before the end of the year, so don't delay. Start the new year with a fresh opportunity

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