Practice Manager

2 days ago

Remote, Australia Mindkit Psychology Full time $60,000 - $80,000 per year

About Us

Mindkit Psychology is a neurodivergent-led clinic offering therapy and comprehensive assessments, including ADHD, Autism, learning disorders, acquired brain injuries, neurological, and psychiatric conditions. We blend clinical expertise with lived experience to provide care that is both effective and deeply human. Our therapy combines coaching and psychotherapy, offering practical strategies for everyday challenges alongside deeper emotional support. We tailor every service to the individual using a neuroaffirming, person-centered approach, with sensory and cognitive accommodations available. Services are offered in-person and via Telehealth to ensure accessibility and flexibility.

We pride ourselves on operational excellence, team cohesion, and delivering exceptional value to our clients.We are seeking a highly organized and experienced Practice Manager to oversee the daily operations, strategic planning, and administrative functions of our team. This role is critical in ensuring smooth workflows, managing budgets, optimizing internal processes. The ideal candidate is a proactive problem-solver with strong leadership skills and a proven track record in practice or office management. This role requires a commitment of 10-20 hours per week.

Key Responsibilities

  • Operational Management: Develop, implement, and maintain efficient internal policies, procedures, and tools (e.g., CRM, project management).
  • Financial Oversight: Manage the practice budget, monitor expenses, process payroll liaison, and oversee basic invoicing/billing procedures.
  • Team Mentorship & HR: Mentor the administrative team (including the Admin Assistant), handle initial HR-related inquiries, and manage the full hiring and interviewing process for new medical staff (e.g., Psychologists, GPs).
  • Client Relations: Act as a key point of contact for client concerns.
  • IT & Infrastructure: Overseeall Halaxy software updates and integrations.

Qualifications & Skills

  • Bachelor's degree in Business Administration, Management, or a related field (or equivalent professional experience). A Master's degree is desirable.
  • Minimum 3 years of experience in practice management, office management, or a senior administrative/operations role.
  • Demonstrated ability to manage budgets, financial processes, and operational compliance.
  • Exceptional leadership, communication, and interpersonal skills.
  • Proficiency with cloud-based productivity software (e.g., Microsoft Office 365) and project management tools (e.g., Asana).
  • Prior experience working with the Halaxy practice management software is highly preferred.

Special Note on Location & Priority:

Australian Priority:While these are fully remote positions, preference will be given to candidates who are currently based in Australia due to time zone alignment with our core operations and regulatory compliance considerations.

Global Consideration:We are committed to building a diverse global team and will absolutely consider exceptional candidates from all other international locations who can demonstrate a capacity to effectively align their working hours with the required time zones and operational needs of the team.

Job Type: Part-time

Pay: $38.00 per hour

Expected hours: 10 – 20 per week

Benefits:

  • Work from home

Education:

  • Masters Degree (Preferred)

Work Location: Remote

  • Senior Tax Manager

    2 weeks ago

    Remote, Australia Fullstack Advisory Full time $135,000 - $160,000 per year

    WFH Senior Tax Manager role within a progressive online team.About the opportunityJoin a well-established, iconic chartered accounting firm with a strong reputation for quality service delivery and client relationships. This role offers the opportunity to work with a diverse portfolio of clients while being part of a supportive team culture in a fully remote...

  • School Success Manager

    6 days ago

    Remote, Australia Atomi Full time $80,000 - $120,000 per year

    Remote (Australia)Customer Success /Full-Time /RemoteJoin Atomi: Reinvent how the world learns.At Atomi, we're on a mission to unlock human potential by transforming the way students learn and teachers teach. Our platform combines cutting-edge technology with a creative, human-first approach, turning complex ideas into simple, engaging experiences for...

  • General Manager

    2 days ago

    Remote, Australia Australian Safe Care Full time $88,398 - $121,649 per year

    General Manager – Australian Safe CareLocation: OpenType: Full-time | Leadership RoleSalary: CompetitiveAbout UsWe are a fast-growing, premium NDIS and Aged Care provider delivering high-quality support, accommodation, and community services across Australia. We pride ourselves on operating with compassion, professionalism, and excellence — empowering...

  • Infrastructure & Capital Projects – Senior Associate / Manager

    2 days ago

    Remote, Australia Alvarez & Marsal Full time $120,000 - $180,000 per year

    DescriptionAbout Alvarez & MarsalAlvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively...

  • Project Manager

    1 week ago

    Remote, Australia Mindbody Full time $80,000 - $120,000 per year

    At Playlist, life's richest moments happen when people step away from screens to move, connect, explore, and play. We're building the definitive platform for intentional living, connecting people with inspiring experiences in fitness, wellness, and beyond. With popular brands like Mindbody and ClassPass, Playlist empowers businesses and individuals, making...

  • Account Manager, APAC SMB Healthcare

    1 week ago

    Remote, Australia Hyland Software Full time $90,000 - $120,000 per year

    OverviewWe are adding a net new logo focused Account Manager to join our APAC Healthcare Sales team. In this "hunter" role, you will be responsible for driving net new business in the SMB space for the Healthcare market in the ANZ region by developing and maintaining relationships with prospective new healthcare customers with the objective of consistently...

  • Senior Academic Engagement Manager, Dimensions

    2 weeks ago

    Remote, Australia Holtzbrinck Publishing Group Full time $90,000 - $120,000 per year

    Digital ScienceWe are Digital Science and we are advancing the research ecosystem.We are a pioneering technology company, and our vision is of a future where a trusted and collaborative research ecosystem drives progress for all. We believe in better, open, collaborative and inclusive research. In creating the next generation of tools and working in...

  • Level 3 Program/ Project Manager

    2 weeks ago

    Remote, Australia Amentum Full time $120,000 - $180,000 per year

    Amentum is a leader in global engineering, project management and solutions integration, trusted to modernise the most critical missions anywhere in the world. Driven to create a safer, smarter, cleaner world, we innovate as a team of inventive doers passionate about making a difference. Underpinned by a strong culture of ethics, safety and inclusivity....

  • Remote Revenue Manager APAC

    6 days ago

    Remote, Australia RoomPriceGenie Full time $90,000 - $120,000 per year

    LocationRemote Australia, Remote New ZealandEmployment TypeFull timeLocation TypeRemoteDepartmentCustomer SuccessAbout RoomPriceGenie ‍ Founded in 2017, RoomPriceGenie is dedicated to helping hoteliers around the globe achieve optimal pricing. We understand that many small hotels face challenges with digitalization, making their operations increasingly...

  • Administrative Assistant

    2 days ago

    Remote, Australia Mindkit Psychology Full time $25,000 - $50,000 per year

    About UsMindkit Psychology is a neurodivergent-led clinic offering therapy and comprehensive assessments, including ADHD, Autism, learning disorders, acquired brain injuries, neurological, and psychiatric conditions. We blend clinical expertise with lived experience to provide care that is both effective and deeply human. Our therapy combines coaching and...