Project Coordinator

About Transmax

Transmax is an Intelligent Transport Systems (ITS) provider and creator of the award-winning STREAMS platform, helping traffic management centres across Australia move millions of commuters and freight every day. We're reimagining STREAMS to deliver the next generation of modern, accessible, and sustainable ITS solutions that make roads safer and communities more connected.

About the Role

We're seeking a Project Coordinator to join our Project Management team in Milton, Brisbane.

In this pivotal role, you'll work closely with Project Managers to provide the structure, reporting, and coordination that keep our projects running smoothly. You'll help ensure that project plans are accurate, resources are aligned, risks are managed, and progress is tracked, allowing our Project Managers to focus on strategic delivery and customer success.

You'll also play an active role in maintaining quality, governance, and financial tracking across multiple projects, while occasionally leading smaller initiatives from start to finish.

Requirements

What You'll Do

As a Project Coordinator, you'll:

• Partner with Project Managers to develop and maintain project schedules, budgets, and documentation.

• Conduct regular resourcing analysis to identify and escalate potential or existing issues to senior management.

• Assist in preparing project status, financial, and management reports for internal and external stakeholders.

• Support the PMO Director in preparing consolidated program and portfolio reports.

• Coordinate project meetings, record action items, and ensure follow-up on outcomes.

• Contribute to process improvements by streamlining and automating administrative tasks.

• Assist in conducting project quality audits and ensuring compliance with governance and reporting standards.

• Provide administrative and analytical support across multiple projects to ensure transparency and effective delivery.

• Identify risks and recommend solutions for project issues, cost variances, or delivery challenges.

What You'll Bring

We're looking for an organised, proactive team player who thrives in a collaborative and fast-paced project environment. You'll bring:

• Demonstrated experience supporting project delivery in a PMO, IT, or engineering environment (1–3 years preferred).

• Strong administrative and analytical skills with excellent attention to detail.

• Proficiency in Microsoft Office (particularly Excel and Word) and familiarity with tools such as Microsoft Project, SharePoint, Confluence, or Salesforce (Certinia PSA).

• Excellent written and verbal communication skills.

• Ability to manage competing priorities, meet deadlines, and work autonomously.

• Understanding of project lifecycles, governance, and risk management principles.

• A proactive mindset with the confidence to identify problems and recommend solutions.

Desirable

• Experience coordinating or managing small projects.

• Tertiary qualifications in Business, Project Management, or a related field.

Benefits

Why Join Us?

At Transmax, we offer more than a role – we offer a career with impact.

• Competitive salary and benefits.

• Hybrid work model - 2 days per week in our Milton office.

• Continuous learning opportunities.

• Private health discounts and Employee Assistance Program (EAP).

• A high-trust, empowering culture that values diversity, inclusion, and sustainability.

Ready to Apply?

Your next career chapter is waiting for you at Transmax.

If you're interested, please apply by submitting your CV and a brief cover letter outlining your experience and suitability for the role. We'd love to hear from you

If there are any adjustments that need to be made to ensure you have a fair and equitable experience in our recruitment process, please advise us when scheduling your interview.

Successful applicants will be subject to a National Criminal History Check and a Qualification check.

Applicants must hold full working rights within Australia. We are unable to offer any visa sponsorship for this opportunity.

We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.