Personal Assistant to the CEO

BoardOutlook was founded in 2019 on the belief that we could build software to help more boards become great boards, for the collective benefit of directors, shareholders, employees and society as a whole. Since that time, we have worked with hundreds of boards and thousands of directors.

We're hiring a Personal Assistant to provide dedicated support to our CEO and ensure the smooth day-to-day running of our offices.

Below we've included more detail on:

Why you want to work for BoardOutlook

About the role (and you)

Location

Compensation

About our hiring process

How to apply

1. Why You Want to Work for BoardOutlook
1.1 What We Do

BoardOutlook is a board performance platform designed specifically to enhance board effectiveness. Through rich diagnostics and powerful analytics, we provide boards with a holistic overview of their performance, helping them to understand areas for improvement and areas to optimise. We deliver hundreds of board performance processes globally and our clients range from large listed companies at the top of the FTSE 100 and ASX 100 to public sector and not-for-profit organisations.

1.2 Working at BoardOutlook

There are five values that form the foundation of our team ethos. Everyone we work with must display:

Simplicity: We prioritise simplicity and reduce complexity.

Attention to detail: Details matter, and we take pride in getting them right.

Urgency: We commit and execute with urgency, ensuring swift action.

Generous investment: We invest generously in each other's growth and success.

Optimism and ambition: We pursue ambitious goals and strive for outsized wins.

The stronger the points above describe you and the kind of people you like to work with, the more likely it is you'll succeed at BoardOutlook.

1.3 Ambitious growth plan

We have set ambitious targets and are well positioned to pursue rapid global and product expansion. We are already working with clients in the UK, Middle East, APAC, North America, South America and Europe. Joining us now means making an impact at a critical stage of growth, where your contributions will have direct influence on our trajectory.

2. About this role:

2.1 Why We're Hiring a Personal Assistant to the CEO

We're hiring a Personal Assistant to the CEO to provide dedicated support across scheduling, communications, and operations.

You'll be responsible for:

Providing administrative and scheduling support to the CEO

Scheduling and communication with our clients, staff and investors across our Australian and UK offices

Drafting correspondence and communications as required

Managing travel, accommodation, and event coordination

Administrative and logistics support for recruitment processes

Preparing documentation and supporting the onboarding of new staff

Day-to-day office management tasks

Record management and filing

3. About you:
3.1 Your background and credentials

You bring at least 3 years of experience in a client-facing or leadership support role, with strong organisational skills, attention to detail, and the ability to manage multiple priorities.

Some of the things we'll be looking for (that will help you succeed in this role):

You have excellent written and verbal communication skills

You like high amounts of autonomy

You're willing to work hard when required to get things delivered

You have an unusually high quality threshold

You have a focused attention to detail - you're the one who's typically picking up the errors

You're tech savvy, and are able to quickly get up to speed on new software applications

You're not intimidated by our customers, who include many of the most powerful individuals in the country

You have an interest in large business and the work we do

4. Location

Our offices are based in Melbourne CBD. The role is hybrid with three days a week required in office to collaborate with the team.

5. Compensation

Our compensation package for this role is $75-90k plus super, dependent on experience. We also offer a generous ESOP (share option) grant for permanent employees. The ESOP gives employees meaningful financial participation and upside in the success of the business.

6. Hiring Process

Our hiring process is designed to test three things:

Capability to deliver on the role requirements (including a short practical test).

Approach and drivers, explored through interviews and references.

Cultural fit, tested against our values.

You can expect two to three interviews plus a short practical task. We respect your time and typically respond within days, not weeks.

7. How to Apply

To apply, please send a short email with your CV and a written outline of your relevant experience to Please include "Personal Assistant" in the subject line.

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