Executive Assistant to CEO

2 days ago

Melbourne, Victoria, Australia Sharp & Carter Full time

Join to apply for the Executive Assistant to CEO role at Sharp & Carter

About the Role

We are seeking a seasoned Executive Assistant with over 10 years of experience, who demonstrates a mature and professional mindset. This role requires someone with the confidence, judgment, and composure to effectively support the CEO of a prestigious financial services firm, managing complex priorities and sensitive matters with ease and discretion.

Responsibilities

  • Manage complex diary and calendar commitments for the CEO
  • Advise the CEO on urgent matters and prepare relevant documentation
  • Prepare board papers and compile meeting packs and presentations for key clients and stakeholders
  • Prioritise and efficiently handle reports, business papers, correspondence (including formatting, binding, dispatch, and proofreading)
  • Organise travel and related arrangements (flights, accommodation, transport, itineraries)
  • Assist with marketing material development and distribution
  • Support event management and function setup
  • Process expenses and manage special projects as assigned by the CEO or Executive Management

Skills and Experience

  • 10+ years supporting senior executives, ideally within a C-Suite environment
  • Proven experience as an EA in financial or professional services sectors
  • Demonstrates a mature, professional approach with excellent judgment and discretion
  • Ability to manage sensitive information and high-pressure situations calmly and confidently
  • Strong initiative, loyalty, and self-motivation
  • Excellent written and verbal communication skills
  • Builds effective relationships internally and externally
  • Reliable team player with keen attention to detail
  • Highly organised with excellent planning and time management skills, and adaptable to changing priorities
  • Proficient in Microsoft Office Suite
  • Commitment to ongoing personal and professional development

About the Client

We are partnering with a multi-award-winning, boutique Australian investment manager based in Melbourne's CBD. This permanent role offers the chance to join a close-knit, friendly team that values professionalism, integrity, and a proactive attitude.

To apply, please follow the link below or for a confidential discussion, contact Elise Dawson at or on

Seniority level

  • Mid-Senior level

Employment type

  • Full-time

Job function

  • Administrative

Industries

  • Staffing and Recruiting

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