Administration Officer

2 weeks ago

Newcastle, New South Wales, Australia The Hummingbird Centre Full time $60,000 - $80,000 per year

The Hummingbird Centre is seeking a warm and friendly multi-tasking Administration Officer to join our supportive team on a casual basis, averaging 20 hours per week across five days, working between our Broadmeadow and Newcastle clinics.

In this role, you will provide administrative support to our team of dedicated mental health professionals, while helping our clients feel welcomed, supported, and organised throughout their care journey. Applicants who read carefully will spot an extra step that shows us you're detail-oriented and truly interested in the role.

Your key responsibilities will include:

  • Greeting and welcoming clients

  • Scheduling and confirming appointments

  • Managing correspondence and client records

  • Scanning and electronic filing

  • Invoicing clients and organisations

  • Sending GP letters and other professional communications

  • Contacting newly referred clients, matching them with the most suitable clinician based on their needs

About you:

  • Warm, compassionate and professional

  • Strong interpersonal and communication skills

  • Professional presentation and attitude

  • Prior experience in medical reception or administration is preferred, though other relevant experience will be considered

  • Confident using Microsoft Outlook and Windows-based programs

  • Experience with web-based systems such as Halaxy and Microsoft SharePoint is highly regarded

  • Excellent time management and organisational skills

  • Strong commitment to privacy and confidentiality

  • Able to work collaboratively as part of a team

  • A Certificate IV in Business Administration is desirable but not essential

Why join us?

  • Above-award wages

  • Friendly, inclusive, and social workplace culture

  • Make a meaningful impact in your local community

  • Join a local business that values staff wellbeing and satisfaction

About The Hummingbird Centre

We are a multidisciplinary team of Psychologists, Clinical Psychologists, Accredited Mental Health Social Workers, Psychiatrists, and Administrative Support staff. We work with adults, children, teenagers, couples, and families to create positive change in their lives.

Our mission is to support and empower our team to provide high-quality mental health assessment, treatment, support, and training to our clients and the wider community.

Ready to join us?
Click Apply and submit your resume and a cover letter outlining why you're a great fit for this role.

To show us you're truly interested, please also call us outside business hours (after 5pm weekdays or anytime on the weekend) and leave a brief voicemail introducing yourself and letting us know why you'd love to work with us.
This extra step helps us identify applicants who are diligent and genuinely enthusiastic.

We can't wait to welcome our next team member

  • Administration Officer

    1 week ago

    Newcastle, New South Wales, Australia Calvary Full time

    539741 – Administration OfficerRadiation Oncology DepartmentCalvary Mater NewcastlePermanent Part-Time (32hpw) Salary Classification: Administration Officer Level 3, Year 1 - 2Remuneration: $34.47 to $35.54 per hour + superannuation + annual leave loading + .The Administration Officer will be rostered to work - Monday, Tuesday, Thursday and Friday of each...

  • Office Administrator

    1 week ago

    Newcastle, New South Wales, Australia beBeeAdministrative Full time $60,000 - $80,000

    Administrative OfficerWe are seeking an experienced Administrative Officer to join our team. This role involves taking ownership of all administrative activities, including invoicing, reporting and supporting the business.About the RoleThis is a high-growth opportunity with flexible working options available. As an Administrative Officer, you will be...

  • Office Administrator

    1 week ago

    Newcastle, New South Wales, Australia Bottrell Business Consultants Full time

    **About Bottrell Wealth**:Bottrell Wealth is a well-established financial advisory firm serving clients in Newcastle and Maitland. We provide a comprehensive range of services, including wealth creation, superannuation, retirement planning, and insurance solutions. Our team environment fosters collaboration and high-quality service for both our clients and...

  • Administration Officer

    1 week ago

    Newcastle, New South Wales, Australia Calvary Full time

    539741 - Administration OfficerRadiation Oncology DepartmentCalvary Mater NewcastlePermanent Part-Time (32hpw)**Salary Classification**: Administration Officer Level 3, Year 1 - 2**Remuneration**: $34.47 to $35.54 per hour + superannuation + annual leave loading + salary packaging options.The Administration Officer will be rostered to work - Monday, Tuesday,...

  • Administrative Officer

    3 weeks ago

    Newcastle, New South Wales, Australia Bendigo Advertiser Full time

    Join to apply for the Administrative Officer role at Bendigo Advertiser2 days ago Be among the first 25 applicantsJoin to apply for the Administrative Officer role at Bendigo AdvertiserPosted: 27/08/2025Closing Date: 10/09/2025Job Type: Permanent - Part TimeLocation: Raymond TerraceJob Category: Administration & Office SupportSt Brigid's Primary School,...

  • Administration Officer

    2 weeks ago

    Newcastle, New South Wales, Australia NSW Health Full time

    OverviewAdministration Officer - Radiation OncologyJoin to apply for the Administration Officer - Radiation Oncology role at NSW Health.Role DetailsRadiation Oncology Department, Calvary Mater Newcastle. Permanent Part-Time (32hpw).Salary Classification: Administration Officer Level 3, Year 1 - 2Remuneration: $34.47 to $35.54 per hour + superannuation +...

  • Administration Officer

    2 weeks ago

    Newcastle, New South Wales, Australia Bendigo Advertiser Full time

    Administration Officer - Radiation OncologyJoin to apply for the Administration Officer - Radiation Oncology role at Bendigo AdvertiserAbout the RoleThe Administration Officer will be a part of the Radiation Oncology New Patient Team. This position is responsible for managing incoming referrals, registering new patients, coordinating and scheduling...

  • Office Administrator

    1 week ago

    Newcastle, New South Wales, Australia Hays Full time

    SEEKING A DEDICATED ADMINISTRATOR TO JOIN THIS WYONG BASED TEAMAdministratorWyong Based$30 - 32.50 an hour plus Super**Your new company**Hays currently has an exciting opportunity for an office administrator to join the team on apart time or full-time basis. Our client works within construction, located in Wyong. In this position, you will primarily be the...

  • Office Administrator

    1 week ago

    Newcastle, New South Wales, Australia beBeeCustomer Full time $46,000 - $55,000

    Administrative Support RoleThis position requires a highly organized and detail-oriented individual to provide administrative support to our team.The successful candidate will be responsible for managing day-to-day office operations, including answering phones, directing calls, and greeting clients professionally.Key responsibilities include:Providing...

  • Administration Officer

    7 days ago

    Newcastle, New South Wales, Australia Calvary Health Care Full time

    Administration Officer - Radiation OncologyJoin to apply for the Administration Officer - Radiation Oncology role at Calvary Health CareLocation: Newcastle, NSW, AustraliaEmployment type: Permanent Part-Time (32hpw)Salary Classification: Administration Officer Level 3, Year 1 - 2Remuneration: $34.47 to $35.54 per hour + superannuation + annual leave loading...