Executive Office Administration Assistant

Haileybury is seeking a highly organised, proactive, and people-oriented professional to join our Executive Office team. This full-time, ongoing position is primarily based at our Keysborough campus and offers the opportunity to contribute to a dynamic and collaborative school environment.

This is a unique opportunity to provide high-level administrative support to the CEO | Principal's Unit. You will work closely with the Senior Executive Assistant to the CEO | Principal, ensuring the smooth and efficient operation of the Executive Office. If you thrive in a fast-paced environment, have exceptional attention to detail, and enjoy contributing to a collaborative, purpose-driven workplace, we invite you to apply.

Key responsibilities

In this role, you will:

• Coordinate logistics for executive and board meetings, including agendas, venues, catering, and technology setups
• Provide administrative support to the CEO | Principal's Unit, including coverage during leave periods and assistance with overflow tasks
• Contribute to school-wide initiatives through participation in meetings, working groups, and professional development activities

About you

We are looking for a team player who brings:

• Proven experience in high-level administrative support, with strong organisational, communication and time management skills
• A proactive and collaborative mindset, with the ability to manage multiple priorities, maintain discretion, and contribute positively to team culture
• High computer literacy and adaptability to new systems

If this sounds like you, we encourage you to apply and become part of a supportive and dynamic environment where both staff and students are empowered to achieve their best.

About Haileybury

Haileybury's vision is to be recognised as a great world school.

Our mission is to deliver an exceptional educational experience that fosters the growth of each student through leading teaching and learning programs, a wide array of opportunities, within a culture of high expectations, empowering students to excel.

Everything we do is centred around the Magenta Principles, striving for and achieving more than expected. Our Principles support and shape this in our daily work:

• Every student matters every day
• Every staff member matters every day
• Effective practices support sustainability
• Once inclusive community

Haileybury offers a flexible, diverse and inclusive workforce. We're focused on embracing change and celebrating and nurturing our people.

Why work for us?

• Competitive salary, with further career development and opportunities
• Ongoing professional and personal development
• Excellent on-site facilities, grounds and working environment
• Secondment opportunities and pathways to other Melbourne campuses, Haileybury Rendall School Darwin and Haileybury Senior School Tianjin
• Supportive, hybrid and flexible work options
• Employee leave benefits such as paid parental leave and additional personal leave
• Employee Assistance Program (EAP)

Want to find out more?

To apply, please click on the "Apply Now" button to be directed to our online recruitment portal. Please note we do not accept emailed applications.

Applications close; 10:00 am, Monday, 8 September 2025.

Successful applicants must have the right to work in Australia and either hold, or be willing to obtain, a current National Police Check and an Employee Working With Children Check prior to commencement.

Haileybury is committed to the protection and promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening and adhere at all times to the School's Child Safety and Wellbeing policy, ).

Haileybury is an equal opportunity employer. We celebrate diversity and create an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.