Legal Administration Officer

• APS Level 3
• Canberra, ACT
• $75,419 - $78,554

About the Department of Education

We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning.

The Role

At Education Legal, we are a team of trusted professionals committed to delivering high-quality legal services.

We are seeking Legal Administration Officers to join the Corporate and Early Childhood Branch in the following teams:

Legal Practice Management team

This team provides essential legal and administrative support to the department's two legal branches and Senior Executive Lawyers. It oversees legal coordination and reporting, budget and procurement processes, staff movements, and the maintenance of divisional resources and databases. The Legal Administration Officer in this team will play a key role in supporting the legal branches' daily operations. Working closely with the Practice Director, this position ensures smooth coordination of activities and provides high quality administrative support. As the first point of contact for enquiries, the role requires strong customer service skills and the ability to engage professionally with a wide range of internal and external stakeholders.

Corporate and Information Law team

This team handles requests and makes decisions under the Freedom of Information Act 1982, provides advice on privacy and data law, and advises the corporate areas of the department on a range of legal matters, including government advertising campaigns, finance and employment related legal issues. The Legal Administration Officer in this team will be responsible for providing high quality administrative support to the team, including by managing shared mailboxes, preparing routine reports and compiling statistical data. The role requires strong communication skills and attention to detail.

Duties and Responsibilities

As a Legal Administration Officer you may be responsible for:

• Monitoring shared mailboxes, and appropriately allocating emails across the team
• Providing administrative and coordination support, such as printing, preparing binders, ordering stationery, organising meetings and events, preparing agendas and secretariat functions
• Assist with coordinating responses to requests for input received by the team
• Liaising with internal and external stakeholders to resolve queries and provide support
• Assisting with the legal branches' recruitment activities and onboarding for new staff
• Assisting with processing invoices, financial reporting and other procurement functions
• Assisting with the accurate updating of resources, databases and relevant documents across the legal practice
• Supporting the delivery of training conducted by or for the legal branches
• Assisting with managing the Senior Executive Lawyers' diary, phone and email
• Assisting with preparing routine correspondence, briefs and coordination papers
• Assisting with providing financial acquittal services, and travel related services
• Assisting with coordinating and manage regular internal reporting and meetings for the legal branches
• Assisting with the compilation of statistical data
• Assigning and coordinating briefs such as Senate Estimates briefings and coordinate document management via the Parliamentary Document Management System (PDMS).

How to Apply

To apply for this position, please submit your application in our online recruitment system. You will need to:

• Provide a summary (no more than 500 words) that outlines your skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
• Upload your Resume
• Provide contact details for 2 Referees.

The APS work level standards are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level. We encourage you to review these when writing your application.

Eligibility

Citizenship - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

Security Clearance - our successful candidate is required to hold, or have the ability to obtain, and maintain a Baseline security clearance.

Please refer to the Job Information Pack for more information about the role.

How to apply for jobs in the Australian Public Service (APSC Guide) Opens in new window

Privacy Statement - Application Form Opens in new window

Job Information Pack Opens in new window

Job Information Pack Opens in new window