Administration Manager

Administration Manager & Nominated Supervisor

Posted by Park Orchards Kindergarten Inc on 22 Aug 2025

Organisation

Park Orchards Kindergarten Inc

For Provider

Park Orchards Kindergarten

Closing date

Primary role

Administrator

Position type

Part-time

Location

Park Orchards

State

VIC

About the Centre/Service

Park Orchards Kindergarten is located in a beautiful bush setting and provides children with opportunities to explore and develop through a play-based program. We have strong emphasis on supporting and developing relationships between the child, family, staff and wider community. Our Kindergarten is run by a dedicated Committee of Management. The staff are passionate about the education and care of children and are seeking a highly organised administration "superstar" who will support the team with day-to-day operations, enrolment processes, policies, parent communications, compliance documentation, and keeping our vibrant learning community thriving behind the scenes. Park Orchards Kindergarten is a child-safe employer.

Work Days of the Role

4-5 days per week

Hours of Work of the Role

16-20 hours per week

Description

The Opportunity: Park Orchards Kindergarten is seeking a highly organised and experienced Administration Manager & Nominated Supervisor to lead the day-to-day operations of our vibrant community kindergarten. This pivotal role ensures the smooth running of administrative processes, fosters effective communication, and upholds compliance with Department of Education funding agreements and regulatory requirements. The Nominated Supervisor will be responsible for the day-to-day management of the service, ensuring the service meets all regulatory requirements and continues to deliver high-quality care. This person will be working closely alongside the Educational Leader and providing strategic advice to an engaged Committee of Management and oversee the operation of the kindergarten on their behalf. This is a Part-Time role, 16-20 hours/week across 4 or 5 days, onsite in Park Orchards Flexible hours within school hours can be accommodated.

• Oversee daily administrative operational systems including Enrol Now, Department of Education's ARRIVAL system, KIMS and more.
• Serve as the key liaison between families, staff, Committee of Management and external stakeholders (Department of Education, Early Learning Association of Australia).
• Provide admin support to the Educational Leader in implementing strategic plans (Quality Improvement Plan, School Readiness Funding Plan).
• Assist with grant applications, grant acquittals, website updates, purchasing and maintaining supplier relationships and other ad-hoc administration requirements.
• Respond to enrolment enquiries and enrol families observing the Priority of Access guidelines.
• Updating Kinder Policies and Procedures to ensure compliance.

Key Selection Criteria: To be successful in this position, you will be required to demonstrate ability in the following areas: The ideal candidate will:

• Demonstrate exceptional organisational and communication skills

Effectively engage with children, families, staff, the Committee of Management, and the broader community.

• Collaborate effectively within a team environment

Foster a positive, inclusive, and cooperative workplace culture.

• Exhibit a strong understanding of child-safe practices

Uphold the highest standards of safety, wellbeing, and ethical care for all children.

• Adhere to all relevant legislative and policy frameworks

Conduct themselves in full compliance with:

• Education and Care Services National Law Act (2010)
• Education and Care Services National Regulations (2011)
• Kindergarten policies, procedures, and funding criteria

Qualifications

About you: You will have proven experience in administration and excellent customer service skills, with the ability to interact effectively across a range of stakeholders both internally and externally. Experience working within an Early Years environment with an understanding of the education and care services regulations and DoE Funding Guide would be highly regarded.

• Excellent communication and organisational skills. (Essential)
• Proficiency in IT-based workflow and data management systems. (Essential)
• Ability to take initiative, organise, plan and prioritise work. (Essential)
• Strong understanding of Victorian Early Childhood frameworks and funding. (Desirable)
• Experience in early childhood service delivery and administration. (Desirable)
• Current First Aid, CPR and Anaphylaxis certificates. (Essential)
• WWCC and MARAM training. (Essential)

Requirements

WWCC

Industrial Agreement/Award

Other