Contract Administrator

2 days ago

Campbellfield VIC, Australia SHILA SERVICE STATION & SUPER MARKET PTY LTD Full time $77,000 - $85,000 per year

Position: Contract Administrator

Duration: At least 2 years

Job Type: Full-time (Minimum 38 hours per week)

Salary range - $77,000-$85,000

About the Business:

Domain Caravans PTY LTD is a leading manufacturer of high-quality caravans, committed to delivering excellence in design, functionality, and durability. We take pride in our innovation, craftsmanship, and customer satisfaction. As we continue to grow, we are seeking a skilled and detail-oriented Contract Administrator to join our dynamic team.

About the Role:

As a Contract Administrator, you will be responsible for managing and overseeing contracts, ensuring compliance, and maintaining effective communication between all stakeholders. You will play a vital role in contract negotiation, document preparation, and project coordination, contributing to the overall efficiency and success of our business operations.

Tasks Include:

  • Draft, review, and manage contracts and agreements.
  • Assessment & approval of work requests
  • Investigation &/or escalation of requests as required.
  • Manage queries/concerns from facilities.
  • Liaise with contractors/suppliers.
  • Filing of service reports
  • Creation & and maintenance of new facilities, contractors, staff details, etc
  • Creation & and maintenance of planned jobs (scheduled maintenance)
  • Monitor contract timelines, deliverables, and obligations.
  • Identify and mitigate contract risks.
  • Appropriate management and distribution of work orders given the level of urgency/priority.
  • Work in cooperation with facility staff and external providers
  • Provide a weekly/monthly report of work order tracking as required.
  • Administration of scheduled maintenance timing and processes
  • record and file in a timely manner in line with company's procedures
  • Capital Portal accurately maintained and reliable for request referencing.
  • Standard requests processed within the approved timeframe.
  • Requests distributed to the appropriate approval authority.
  • Asset register maintained and reliable for sourcing documentation by the team.
  • Service requests are easily accessible by the team when upcoming audits are approaching.
  • Maintenance of the Essential Services defect rectification process
  • Accurate reporting
  • Provide a weekly/monthly report as required.
  • Maintenance coordination of internal and external buildings, services, and outside grounds

Skills and Qualifications expected from the Contract Administrator:

  • Associate degree/ advanced diploma or diploma either in business or management
  • Recent minimum of one year of relevant full-time experience
  • Ability to work independently and without supervision.
  • Ability to work effectively as part of a team and provide leadership to a small team.
  • Demonstrate problem-solving skills and experience with diagnostics.
  • Good oral communication skills.
  • To maintain the confidentiality of information
  • Demonstrated ability to plan and complete tasks.
  • Maintain confidentiality, when required, with all relevant parties.
  • Customer satisfaction
  • Use Knowledge and/or experience in coordinating an internal and contractor maintenance program.
  • General maintenance skills knowledge

Please email your resumes.

Job Type: Full-time

Pay: $77,000.00 – $85,000.00 per year

Work Location: In person

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