Daily Organiser/ Administration- Secondary School Education

Port Melbourne Secondary College is an exciting new school, located in the growing Fishermans Bend Precinct in Melbourne. Our state-of-the-art facilities complement our unique focus on design thinking for innovation, and building future learners, leaders, and entrepreneurs. Our students are special people who, from their very first experiences in Year 7, enjoy learning that is inquisitive, innovative, and collaborative. Having opened in 2022, we now have four year levels, with Year 11 being introduced in 2026.

Our four College values are at the core of who we are. We build strong Character in our community, so that Relationshipsare positive, rich, and nurturing of the individual. These elements enable our students (and staff) to Endeavour in the things that they pursue, so that personal Excellencecan be achieved. These values also form the foundation for our actions, our language, our attitude, and the behaviours we expect from others. All College staff lead these values so that our students share in our purpose and vision.

As we move to introduce the senior years at the College, we are looking for positive, dynamic, and hardworking professionals who want to help us continue to build an amazing school. And this goes beyond the confines of the classroom; we are expanding our exciting programs that enable our students to excel in whatever their passions might be. Successful candidates will have a "can do" attitude, and they will relish opportunities for collaboration and working in strong teams. They encourage their students to embrace challenge, and they will thrive in a growing community that is passionate about the future.

All members of staff at our school are well-supported by a rigorous Professional Growth program, providing opportunities for development, leadership, and personal endeavour. They enjoy strong social bonds and working in an environment where their expertise is celebrated and shared with their colleagues. We value the experiences of each member of staff, and encourage all to contribute to one another's learning and development.

Outstanding candidates are invited to apply for this exciting opportunity at our school, where your impact in our foundational years will set the course for our future.

Role & responsibilities:

Daily organisation

• Maintain and update the daily organisation schedule on Xuno; ensure accurate record-keeping of staff attendance, absences and leave
• Coordinate staff absences, ensuring appropriate classroom coverage and supervision
• Communicate daily changes and duties to staff
• Manage daily relief teacher bookings and allocation of replacement staff as required
• Assist with onboarding and induction of casual relief teachers
• Liaise with teaching staff to resolve urgent coverage and supervision
• Work in collaboration with the executive team to identify and manage staffing shortfalls or clashes
• Provide administrative support to the executive team, including meeting coordination
• Maintain confidentiality and handle sensitive staffing information professionally
• Work in collaboration with the assistant principal (school operations & innovations) on timetabling duties, room and class allocations

General administration

• Oversee the smooth day-to-day operation of the school's front office and administrative functions
• Serve as the first point of contact for students, parents, staff and community members
• Manage incoming called, emails and inquiries with professionalism and efficiency
• Maintain databases and filing systems, both electronic and physical, ensuring accuracy and confidentiality
• Provide first aid health support to students if required
• Provide general support to the executive team as required
• Contribute to a positive, efficient and supportive school office environment

Role and responsibilities included are typical of the work required but this list is not exhaustive; other duties will be at the direction of the executive team and business manager

Experience in daily organisation is desirable but is not a prerequisite. We are dedicated to offering training and support to equip candidates with the skills and knowledge to excel in this role.

How to apply:

Apply by 04/09/2025 via Recruitment Online (School Jobs Vic | ), job opening ID:

For enquiries please contact Jessica Lai, /