Finance Officer- Secondary School Education

Port Melbourne Secondary College is an exciting new school, located in the growing Fishermans Bend Precinct in Melbourne. Our state-of-the-art facilities complement our unique focus on design thinking for innovation, and building future learners, leaders, and entrepreneurs. Our students are special people who, from their very first experiences in Year 7, enjoy learning that is inquisitive, innovative, and collaborative. Having opened in 2022, we now have four year levels, with Year 11 being introduced in 2026.

Our four College values are at the core of who we are. We build strongCharacter in our community, so that Relationshipsare positive, rich, and nurturing of the individual. These elements enable our students (and staff) to Endeavour in the things that they pursue, so that personal Excellencecan be achieved. These values also form the foundation for our actions, our language, our attitude, and the behaviours we expect from others. All College staff lead these values so that our students share in our purpose and vision.

As we move to introduce the senior years at the College, we are looking for positive, dynamic, and hardworking professionals who want to help us continue to build an amazing school. And this goes beyond the confines of the classroom; we are expanding our exciting programs that enable our students to excel in whatever their passions might be. Successful candidates will have a "can do" attitude, and they will relish opportunities for collaboration and working in strong teams. They encourage their students to embrace challenge, and they will thrive in a growing community that is passionate about the future.

All members of staff at our school are well-supported by a rigorous Professional Growth program, providing opportunities for development, leadership, and personal endeavour. They enjoy strong social bonds and working in an environment where their expertise is celebrated and shared with their colleagues. We value the experiences of each member of staff, and encourage all to contribute to one another's learning and development.

Outstanding candidates are invited to apply for this exciting opportunity at our school, where your impact in our foundational years will set the course for our future.

Role & responsibilities:

Accounts receivable

• Process receipts for family contributions, events and extracurricular activities
• Monitor and record incoming payments from parents, sundry debtors and external parties
• Follow up on overdue event/ activity payments with timely reminders and communication
• Maintain accurate student and parent account records related to payments and outstanding balances
• Work in collaboration with the business manager to reconcile accounts receivables and resolve billing discrepancies
• Assist families with processing payments and creating payment plans in Xuno
• Support the business manager to finalise month-end and year-end financial closing activities related to receivables

Accounts payable

• Process and verify invoices from supplies, contractors and service providers related to school operations
• Maintain accurate records of creditor information, payments and payment terms
• Prepare and schedule payments for school-related expenses ensuring timely processing
• Reconcile accounts payable ledger to ensure that all payments are accounted for and properly processed
• Monitor payment schedules to avoid late fees and maintain good supplier relationships
• Ensure all payments comply with school policies, government regulations and funding guidelines
• Maintain documentation and records for audit purposes
• Support the business manager with month-end and year-end financial reporting for payables

General administration

• Manage day-to-day office operations and maintain a welcoming environment for students, staff and community members
• Answer direct phone calls, emails and inquiries promptly and professionally
• Facilitate communication between teachers, parents, students and external stakeholders
• Coordinate visitor sign-in and maintain school security protocols
• Maintain and update databases and filing systems for efficient record-keeping
• Provide general support to the executive team as required

Role and responsibilities included are typical of the work required but this list is not exhaustive; other duties will be at the discretion of the executive team and business manager.

Experience in school finances is desirable but is not a prerequisite. We are dedicated to offering training and support to equip candidates with the skills and knowledge to excel in this role.

How to apply:

Apply by 04/09/2025 via Recruitment Online, job opening ID:

For enquiries please contact Jessica Lai, /