Receptionist/Administration Assistant

2 weeks ago

Melbourne, Victoria, Australia Boutique Psychology Full time $60,000 - $80,000 per year
  • Work school hours (10am-2pm) Monday to Friday
  • Join a growing psychology practice
  • Friendly dedicated team
  • Casual with the possibility of part time in the future

Boutique Psychology offers assessment and therapy services for children, adolescents & adults in the South Melbourne clinic and telehealth. We have an inclusive, friendly team of psychologists. For further information visit our website

We are seeking an Administration Assistant to join our team. This is an ideal role for a parent returning to the workforce or seeking a role that is school hours.

The ideal candidate has experience and is comfortable in a high volume fast-paced environment. The successful candidate is customer focused and able to work collaboratively with the team.

About The Role:

This role requires you to work onsite in our clinic 10am-2pm Monday through Friday and the duties and responsibilities include but are not limited to:

  • Making and managing appointments for multiple psychologists
  • Front desk administration including answering the high volume of phone calls, scheduling appointments and answering enquiries
  • Processing incoming referrals and emails
  • Greeting clients as they arrive for their appointments
  • Stationery orders as required
  • Light cleaning of the office
  • Adhoc duties as required

About You

To be successful in this role you require:

  • Experience in a similar role, ideally in a clinic setting
  • Experience working in a high volume environment – phone calls and emails
  • Excellent written and verbal communication skills
  • Strong time management and multi-tasking skills, with attention to detail
  • Resilience and the ability to work under pressure
  • Computer literacy and demonstrated experience with Microsoft Word, Excel and Outlook. Experience with Zanda (PowerDiary) is preferred
  • A positive mindset and willingness to learn new skills
  • Ability to work within a team and independently
  • Ability to follow policies and procedures
  • Australian working rights

No recruitment agencies please

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