Administration Assistant

About Us

At NEPEAN, we are proud to be Australia's leading privately owned engineering, mining services and industrial manufacturing organisation. With over 40 years of experience, we have built a strong reputation for technical excellence, innovation, and reliability — delivering high-value, sustainable solutions to the world's leading mining, construction and transport companies.

ALPINE Australia, a division of NEPEAN, is a world-class manufacturer and supplier of high-performance conveyor components and systems, providing innovative material handling solutions to the global mining and industrial sectors. With operations in Australia, Europe, North America, India and South Africa, ALPINE combines local expertise with international reach to deliver exceptional value and performance to its customers.

Our Australian operations are based in Tuggerah, NSW, where our experienced and driven team works collaboratively to support projects across the region and beyond.

Our Opportunity

We have an exciting opportunity for a part-time Administration Assistant to join our team at Tuggerah. This is a permanent position, working 25–30 hours per week (Monday to Friday, within school hours).

This role will suit someone who thrives in a fast-paced environment, enjoys variety, and takes pride in supporting both office and project administration. You'll work closely with our General Manager, Project Managers, and Engineering team to keep things running smoothly behind the scenes.

Your key responsibilities will include:

• Providing general administrative support across the business
• Assisting with project and procurement tasks including supplier quotations, vendor registrations, purchase orders, invoicing and project reporting
• Maintaining accurate electronic and hard copy filing systems
• Coordinating meetings, appointments and travel arrangements
• Supporting payroll and finance processes where required
• Preparing and formatting documents, presentations and correspondence
• Liaising with suppliers, customers, and service providers
• Assisting with office coordination including consumables, maintenance and facilities
• Contributing to a safe and positive workplace culture

The Right Person

To be successful in this role, you'll bring:

• Strong computer literacy, particularly in MS Office (Excel, Word, Outlook)
• Previous experience using an ERP system (Microsoft Dynamics 365 advantageous)
• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• A proactive approach with the ability to work independently and as part of a team
• Clear written and verbal communication skills
• A flexible, positive attitude with a commitment to safety and quality

Relevant qualifications such as a Certificate III in Business Administration or similar are desirable.

The Luxuries NEPEAN Offer

• Discounts on leading retail brands, fuel, food and entertainment
• Flexible working conditions and a family-friendly culture
• Employee Assistance Program (EAP) – free for you and your family
• Supportive, agile team environment
• Excellent career advancement opportunities within a multi-national business

We empower our people to take ownership and get things done. If you're looking to join a supportive, dynamic team within a globally recognised organisation, we'd love to hear from you.

To be considered for this role, click Apply and submit your resume along with a brief cover letter addressing the criteria above.

NEPEAN believes in diversity and is committed to providing Equal Employment Opportunities for all applicants. We welcome applicants from all walks of life, including those from diverse socio-economic, cultural, LGBTIQ, Aboriginal and Torres Strait Islander backgrounds.