Part Time Administrator

10 hours ago

Maroochydore, Queensland, Australia JC Civil Projects Pty Ltd Full time $50,000 - $70,000 per year
The Opportunity

Experience true work-life balance as an organised and proactive administrator—enjoy being part of a vibrant, supportive team in a beautiful beachside location where your contributions are truly valued JC Civil Projects is seeking a part-time, in-office Administrator with diverse experience to support our office and project teams. You'll be joining a small, friendly team of administrators who work closely together to keep our operations running smoothly.

About the Role

This is an in-office position based in Maroochydore, right across the road from the beach The standard hours are Wednesday to Friday, with the option to spread hours over four days (shorter hours per day) for the right candidate. You'll play a key role in ensuring the smooth running of our office and supporting project delivery, handling a variety of administrative tasks from managing office supplies and coordinating meetings to assisting with finance, compliance, and onboarding new staff.

Key Responsibilities

  • Oversee day-to-day office operations and maintain a professional work environment
  • Manage office supplies, inventory, and procurement
  • Assist with reception duties, greeting visitors and handling calls
  • Organise meetings, prepare agendas, take minutes, and distribute action items
  • Support accounts administration, including processing invoices, timesheets, and payroll administration
  • Assist with onboarding new staff and maintaining training records
  • Maintain accurate records for compliance and quality requirements
  • Support process improvements and contribute to a positive team culture
  • Perform other administrative duties as required

About You

  • 3–5 years' experience in office administration or a similar role
  • Experience using Xero (preferred)
  • Excellent organisational and multitasking skills
  • Strong communication and interpersonal abilities
  • Proficiency in MS Office suite (Word, Excel, Outlook)
  • Attention to detail and a proactive approach to problem-solving
  • Ability to work independently and as part of a small team
  • Willingness to learn and adapt to changing priorities
  • Positive attitude and professional presentation

Why Join Us?

  • In-office role with a supportive and friendly team environment
  • Be valued for your ideas and contributions to process improvements
  • Variety in your day – support office operations, projects, finance, and compliance
  • Work for a growing, locally owned business with a strong reputation
ABOUT US

JC Civil Projects Pty Ltd, born on the Sunshine Coast, delivering professional services to the civil, mining and construction industries across Australia and overseas. We provide estimating, tender management, strategic planning, design development, delivery and certification, engineering, and construction services to both private and public sector clients.

Together, we bring knowledge, skill, and experience along with a demonstrated history of providing innovative solutions, and technical expertise through industry best practice for our clients.

Our mission is to support our clients, exceeding expectations and contributing to their success through innovative solutions and technical excellence.

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